Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-003 (State General Retention and Disposition Schedule. Communications)

Page 1 of 1 showing 12 records of 12 total, starting on record 1

Agency Number: 000-003
State General Retention and Disposition Schedule
Communications

SERIES ID	0089-000
TITLE	Agency Event Records
DESCRIPTION	Programs, invitations, planning materials, and other records related to agency events, ceremonies, or official functions.
RETENTION	See Comments
COMMENTS	Retain 3 fiscal years, then transfer 1 copy of program/invitation/final product(s) of significant events to the archives. Destroy remaining materials as well as those related to routine events.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0072-000
TITLE	Contact Information
DESCRIPTION	Mailing lists, email distribution lists, databases, and other records related to the contact details of constituents and others with whom the agency regularly communicates.
RETENTION	See Comments
COMMENTS	Retain until superseded or obsolete, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(49) and KSA 45-230
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0064-000
TITLE	Kansas Register Submissions
DESCRIPTION	Copies of proposed, withdrawn, emergency, and adopted rules, open meeting notices, or other documents required by law to be submitted to the Kansas Register for publication.
RETENTION	See Comments
COMMENTS	Retain 1 calendar year after submission, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2020-10-15
K.A.R. NUMBER	53-2-207

SERIES ID	0132-000
TITLE	Legal and Public Notices
DESCRIPTION	Announcements published in the Kansas Register and the official newspapers to notify the general public of legal matters.
RETENTION	5 calendar years
COMMENTS	The Kansas Register is maintained permanently by the KSHS and the State Library.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13 ; Revised 2020-08-13
K.A.R. NUMBER	53-2-147

SERIES ID	0227-000
TITLE	Notices of Meetings
DESCRIPTION	Records related to notifying the public regarding an open meeting, including those notices mandated through the Kansas Open Meetings Act (KOMA).
RETENTION	1 calendar year from date issued
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2011-10-13 ; Revised 2020-11-05
K.A.R. NUMBER	53-2-169

SERIES ID	0083-000
TITLE	Photographic and Video Materials
DESCRIPTION	Photographs, negatives, slides, films, videotapes, and electronic recordings produced by or for the agency.
RETENTION	See Comments
COMMENTS	Retain until business is completed, then transfer all materials documenting agency history, significant programs, events, or projects to the archives, destroy the remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0085-000
TITLE	Postal Records
DESCRIPTION	Records concerning the use of the U.S. Postal Service and express companies: mailing logs, postage purchase reports, registered mail receipts, express company receipts, mailing permits, etc.
RETENTION	3 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14 ; Revised 2020-11-05
K.A.R. NUMBER	53-2-075

SERIES ID	0086-000
TITLE	Press Releases
DESCRIPTION	Public information issued to the news media to inform the public about the agency's activities and accomplishments.
RETENTION	5 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0252-000
TITLE	Publication Development Files
DESCRIPTION	Drafts, research materials, artwork, and other records related to the development, design, and production of agency-created publications.
RETENTION	See Comments
COMMENTS	Retain 1 calendar year after completion of project, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0091-000
TITLE	Publications
DESCRIPTION	Internally produced newsletters, pamphlets, leaflets, and brochures distributed to inform staff and/or a constituency about the activities of the agency.
RETENTION	See Comments
COMMENTS	Retain in office 1 calendar year, then transfer 1 copy to the archives and destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2025-02-06
K.A.R. NUMBER	53-2-224

SERIES ID	0103-000
TITLE	Speeches and Writings
DESCRIPTION	Drafts and final versions of agency-related speeches, articles, talks, and other formal public communications published or given at meetings and conferences by agency directors, assistant directors, or key policy decision-makers.
RETENTION	5 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2021-01-21 ; Revised 2022-02-28
K.A.R. NUMBER	53-2-208

SERIES ID	0114-000
TITLE	Telecommunications Logs and Reports
DESCRIPTION	Registers and reports listing all incoming and outgoing telephone calls.
RETENTION	6 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-01-18 ; Revised 2020-11-05
K.A.R. NUMBER	53-2-107