Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-112 (Local Government Records. Juvenile Detention Facility)

Page 1 of 1 showing 12 records of 12 total, starting on record 1

Agency Number: 000-112
Local Government Records
Juvenile Detention Facility

SERIES ID	0001-112
TITLE	Annual Statistics
DESCRIPTION	Compilation of variety of statistics including population, admissions, average age at admission, counties, reasons for commitment, etc.
RETENTION	005 cldr yrs
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0007-112
TITLE	Audit Reports
DESCRIPTION	Results of audits conducted by state and/or federal auditing agencies.
RETENTION	005 fisc yrs
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0010-112
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 5 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0011-112
TITLE	Building and Grounds Maintenance Records
DESCRIPTION	Documents associated with repairs and other maintenance to the facility.
RETENTION	See Comments
COMMENTS	Retain records of minor maintenance activities for 3 fiscal years, then destroy. Retain records of major maintenance activates for 10 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0002-112
TITLE	Juvenile Files
DESCRIPTION	Admission form, intake form, evaluation and management plan, incident and grievance forms, etc. relating to the juveniles transferred to the facility until permanent placement arrangements are made.
RETENTION	See Comments
COMMENTS	Transfer to CD-ROM after juvenile transfer or release and retain for 15 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 38-1608
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0019-112
TITLE	Leave Requests
DESCRIPTION	Internal forms used to request and authorize the taking of leave by employees.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0003-112
TITLE	Medical Files - Juveniles
DESCRIPTION	Lab reports, examination reports, medical history, etc. used to provide continuity of medical care for the youth.
RETENTION	See Comments
COMMENTS	Retain until student is discharged, then transfer to CD-ROM and retain 15 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(3) & 38-1609
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0024-112
TITLE	Postal Records
DESCRIPTION	Records concerning the use of the U.S. Postal Service and express companies: mailing logs, postage purchase reports, registered mail receipts, express company receipts, mailing permits, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0025-112
TITLE	Procedures Manuals
DESCRIPTION	Original copies of agency procedures issued in a collective manual.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful, then transfer 1 copy to permanent storage, destroy the remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0004-112
TITLE	Shift Coverage Log
DESCRIPTION	Log maintained to record which cottage has single coverage, staff on duty, and staff shifting to ensure adequate coverage.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0029-112
TITLE	Vendor Files
DESCRIPTION	Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0030-112
TITLE	Visitors Logs
DESCRIPTION	Registers or logs used to record names of employees, outside contractors, service personnel and other visitors admitted to agency facilities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115