Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-124 (Local Government Records. Community Developmental Disability Organization)

Page 1 of 1 showing 4 records of 4 total, starting on record 1

Agency Number: 000-124
Local Government Records
Community Developmental Disability Organization

NOTE: This schedule has been approved by the State Records Board for county-run CDDOs. CDDOs not run by county offices may also use this schedule for reference in managing their records.

SERIES ID	0004-124
TITLE	Affiliated Service Provider Contract Monitoring
DESCRIPTION	Records related to contract monitoring of agencies contracting to provide services to consumers. Includes, but is not limited to, licensing documents, insurance, background checks, site visits, and client interviews.
RETENTION	7 fiscal years after contract expires
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per K.S.A. 22-4707
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0001-124
TITLE	CDDO Consumer Files
DESCRIPTION	Documents related to the intake and eligibility, functional assessment, quality oversight, and funding management of Community Developmental Disability Organization (CDDO) consumers. Records include but are not limited to applications, identification, medical diagnostics, forms, correspondence, assessments, surveys, insurance, reports (incident, death, abuse/neglect/exploitation) funding and all supporting documentation.
RETENTION	See comments
COMMENTS	Retain for 10 calendar years after last contact, then destroy. For juvenile records, retain 10 years after last contact or until 21st birthday, whichever is later, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(3), HIPAA
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0003-124
TITLE	Program Funding Management
DESCRIPTION	Records related to the management of program grant funding, including but not limited to program funding forms, insurance claims, contracted provider billing documents, accounts payable/accounts receivable records, reports, and funding data.
RETENTION	See comments
COMMENTS	Retain original applications, contracts, agreements, and annual and final performance reports permanently. Destroy remaining documents after 7 fiscal years.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2014-10-16 ; Revised 2014-10-19
K.A.R. NUMBER	53-2-182

SERIES ID	0002-124
TITLE	Service Provider Contracts and Credentialing Records
DESCRIPTION	Documents related to the contracting process for service providers. Records include those that are directly related to licensing, insurance, background checks, application, and provider's business plan.
RETENTION	7 fiscal years after contract expires
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per K.S.A. 22-4707
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182