Kansas Records Retention Schedules

Results of Query:

Agency Code: 034-005 (Adjutant General's Department. Archives Section)

Page 1 of 1 showing 5 records of 5 total, starting on record 1

Agency Number: 034-005
Adjutant General's Department
Archives Section

SERIES ID	0065-034
TITLE	Certificates of Discharge From Active Duty
DESCRIPTION	Forms issued by the federal government formally releasing armed forces personnel from active duty that are required to qualify for veterans benefits (Form DD214).
RETENTION	See Comments
COMMENTS	Retain 2 calendar years, then microfilm and destroy hard copy. Retain microfilm 20 calendar years, then transfer to the state archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0068-034
TITLE	Kansas National Guard Service Records
DESCRIPTION	Enlistment and discharge records, service history, and other documents relating to Kansas National Guard personnel military service.
RETENTION	See Comments
COMMENTS	Microfilm, then destroy hard copy or transfer to the state archives if microfilm does not meet archival standards. Retain microfilm twenty years, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0069-034
TITLE	Officer Personnel Files
DESCRIPTION	Documents associated with employment of Kansas National Guard officers: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. Purge documents from file when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0070-034
TITLE	Retirement Credit Records
DESCRIPTION	Documents that constitute part of the Kansas National Guard Service Records which did not get microfilmed with the original files and are used to verify retirement benefit entitlements.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Kansas National Guard Service Records.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0071-034
TITLE	Retirement Eligibility Notification Letters
DESCRIPTION	Letters notifying service personnel that they have accrued 20 years of service and are eligible for retirement.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. (a.k.a. 20 Years Letters)
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105