Kansas Records Retention Schedules

Results of Query:

Agency Code: 034-008 (Adjutant General's Department. Division of Emergency Preparedness)

Page 1 of 1 showing 29 records of 29 total, starting on record 1

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Deputy Director

SERIES ID	0105-034
TITLE	Disaster Emergency Proclamations Files
DESCRIPTION	Documents relating to the division's justification for disaster emergency proclamations requests submitted to the governor and/or the federal government.
RETENTION	003 yrs from date of disaster
COMMENTS	Disaster declarations received by the State Archives from the governor's office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0134-034
TITLE	Nuclear Preparedness Files
DESCRIPTION	Documents relating to plans prepared to coordinate responses to nuclear emergencies at the Wolf Creek Nuclear Power Plant and Cooper Nuclear Plant in Nebraska.
RETENTION	See Comments
COMMENTS	Retain 3 years, then transfer one copy of the plan to the State Archives, destroy remaining documents.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0152-034
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to the activities and functions of the division.
RETENTION	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0166-034
TITLE	Water Shortage Files
DESCRIPTION	Documents related to various plans established in the event of water related disasters such as drought or shortages which could affect the water supply.
RETENTION	See Comments
COMMENTS	Retain for 3 years after date of closeout letter if results in federal declaration, then destroy. Plans are duplicated from the Kansas Water Office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Emergency Operations Local Programs

SERIES ID	0125-034
TITLE	Kansas Siren Program Project Grant Files
DESCRIPTION	Applications made by the counties to the division to request grant funding for the purchase and installation of an early warning disaster system. Part of the federal disaster declaration files.
RETENTION	See Comments
COMMENTS	Retain 3 years from the date of closeout of Hazard Mitigation Grant Program (HMGP) project, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0128-034
TITLE	Local Emergency Management Program Grant Files
DESCRIPTION	Applications made by county agencies to the division for grant funds to be used to promote local emergency preparedness programs.
RETENTION	See Comments
COMMENTS	Retain 3 years from date of closeout letter, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Emergency Operations Training

SERIES ID	0101-034
TITLE	County Emergency Preparedness Plan Files
DESCRIPTION	Variety of documents relating to county emergency preparedness plans submitted by local officials and reviewed by the division to ensure that plans comply with all state and federal regulations.
RETENTION	See Comments
COMMENTS	Retain current + 1 previous plan, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0108-034
TITLE	Emergency Management Training Files
DESCRIPTION	Documents relating to workshops and courses designed to train county personnel on emergency preparedness and hazardous materials procedures including syllabi, course evaluations, & attendance records.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0118-034
TITLE	Federal Emergency Management Program Requirements Files
DESCRIPTION	Variety of documents relating to local efforts to meet eligibility requirements established by the federal government for federal emergency preparedness assistance funds.
RETENTION	Retain for 3 years from closeout, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0119-034
TITLE	Federal Exercise Report Forms
DESCRIPTION	Reports submitted by local officials, and used by the Division of Emergency Preparedness to prepare reports to the Federal Emergency Management Agency (FEMA), that summarize the results of annual emergency plan tests performed to evaluate the effectiveness of the plans.
RETENTION	3 yrs from closeout
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Fiscal Section

SERIES ID	0117-034
TITLE	Federal Emergency Management Agency (FEMA) Billing Reports
DESCRIPTION	Detailed reports submitted to FEMA listing division and local government personnel and administrative expenses as required for compliance with federal grant guidelines.
RETENTION	See comments
COMMENTS	Retain for 3 years from date of closeout, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0124-034
TITLE	Individual and Family Grant Files
DESCRIPTION	Correspondence, case status form, payment vouchers, etc. maintained on individuals and families receiving federal grant funds providing assistance after a natural disaster.
RETENTION	See Comments
COMMENTS	Retain 3 years from date of closeout, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per K.S.A. 45-221(a)(14)(30).
APPROVED	2015-04-16 ; Revised 2015-04-21
K.A.R. NUMBER	53-2-185

SERIES ID	0137-034
TITLE	Quarterly Financial Reports - Federal Emergency Management Agency (FEMA) Grants
DESCRIPTION	Financial status reports, federal cash transaction reports, and other reports submitted by the division to FEMA to comply with federal grant reporting requirements.
RETENTION	See comments
COMMENTS	Retain for 3 years from date of closeout, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Population Protection Planning

SERIES ID	0111-034
TITLE	Emergency Operations Plan - State, Counties, and Cities
DESCRIPTION	Statewide response plan prepared by division staff and by local and state officials with assistance from division staff to facilitate an effective statewide response to a natural or other disaster as required by KSA 48-926 and KSA 48-929(d).
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy. Plans are available on the Division of Emergency Planning website and published through the State Printer.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Technological Hazards

SERIES ID	0089-034
TITLE	Cobalt 60 CD Radiation Training Source Inspection Files
DESCRIPTION	Inspections made by division personnel of the live radiation source containers used for class demonstrations to ensure there has been no compromise of the source container.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0093-034
TITLE	Cooper Nuclear Station Files
DESCRIPTION	Correspondence and related materials regarding cooperation between Kansas and the Nebraska Cooper Nuclear Power Plant pertaining to emergency preparedness plans.
RETENTION	See comments
COMMENTS	Retain until superseded, then contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0122-034
TITLE	Hazardous Materials Incident/Accident Reports
DESCRIPTION	Reports submitted to the division by local officials regarding any hazardous materials incidents/accidents as required by Title III of the Superfund Amendments and Reauthorization Act. Series includes annual summary report.
RETENTION	006 cldr yrs
COMMENTS	Retain all records for 6 calendar years, then destroy. Transfer one copy of annual report to the State Archives.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0131-034
TITLE	Monthly Motor Vehicle Record - Federal
DESCRIPTION	Monthly logs and related documentation regarding federal vehicle usage by the division staff traveling to county and city inspection sites throughout the state.
RETENTION	003 fisc yrs from date of closeout letter
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0138-034
TITLE	Radiation Exposure Reports
DESCRIPTION	Quarterly and annual reports documenting division employees' ionizing radiation exposure history.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0140-034
TITLE	Radioactive Detection Equipment Inventory
DESCRIPTION	Inventory documenting location and usage of radiological kits issued to counties which are exchanged and recalibrated every four years.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0141-034
TITLE	Radioactive Materials Licensing File
DESCRIPTION	Documents related to the division's radioactive materials license issued by the Department of Health and Environment that authorizes division personnel to handle radioactive materials.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0147-034
TITLE	State Emergency Response Commission Files
DESCRIPTION	Minutes, by-laws, etc. relating to the activities of the commission responsible for assisting state agencies in the coordination of efforts related to chemical emergencies and chemical releases.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0153-034
TITLE	Subject Files - Radiological
DESCRIPTION	Variety of documents relating to emergency planning and training procedures for radioactive hazards.
RETENTION	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0154-034
TITLE	Subject Files - Superfund Amendments and Reauthorization Act (SARA) Title III
DESCRIPTION	Variety of documents relating the division's involvement with SARA Title III which is the federal act designed to protect public health and safety and the environment from chemical hazards.
RETENTION	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0155-034
TITLE	Subject Files - Wolf Creek Generating Station
DESCRIPTION	Correspondence, audits, exercise reports, etc. relating to emergency preparedness planning and training at the Wolf Creek Generating Station.
RETENTION	See Comments
COMMENTS	Retain within established FEMA guidelines, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0174-034
TITLE	Tier II Reports
DESCRIPTION	Company reports compiled and submitted by counties of hazardous materials including quantities and chemicals stored on site.
RETENTION	002 cldr yrs
COMMENTS	Kansas Department of Health and Environment Air and Radiation Bureau supplies this convenience copy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0157-034
TITLE	Training Files - Hazardous Materials
DESCRIPTION	Copies of attendance records and tests relating to hazardous materials training sessions maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0158-034
TITLE	Training Files - Radiological
DESCRIPTION	Copies of attendance records, evaluations, etc. relating to the radiological training courses offered by the division staff maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0169-034
TITLE	Wolf Creek Radiological Emergency Response Plan
DESCRIPTION	Plan issued to the division by the Wolf Creek Generating Station detailing emergency response implementation procedures and the potential environmental impact of a nuclear disaster.
RETENTION	See Comments
COMMENTS	Retain until superseded, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100