Kansas Records Retention Schedules
Results of Query:
Agency Code: 039-001 (Department for Aging and Disability Services. Office of the Secretary)
Page 1 of 1 showing 8 records of 8 total,
starting on record 1
Agency Number: 039-001
Department for Aging and Disability Services
Office of the Secretary
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
| SERIES ID |
0154-039 |
| TITLE |
Assessments - Working Files |
| DESCRIPTION |
Correspondence, notes, drafts, etc. relating to the preparation of the reports on the periodic evaluation of the effectiveness of each agency on aging. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
2000-01-13
|
| K.A.R. NUMBER |
53-2-122 |
| SERIES ID |
0350-629 |
| TITLE |
Cost Report Data |
| DESCRIPTION |
Statistical and financial data accumulated by the staff and used to prepare the annual Cost Reports. |
| RETENTION |
001 cldr yr |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
KSA 65-5602 & 45-221(a)(3) & 39-709(b) |
| APPROVED |
2015-09-24
; Revised 2015-09-24 |
| K.A.R. NUMBER |
53-2-099 |
| SERIES ID |
0037-039 |
| TITLE |
Employee Grievance Files |
| DESCRIPTION |
Variety of documents related to grievances filed by employees against the agency under state civil service and civil rights protection statutes. These are not EEO grievance files. |
| RETENTION |
See Comments |
| COMMENTS |
Retain 5 years after grievance is settled, then transfer to the archives. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
KSA 45-221(a)(11)(25) |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0042-039 |
| TITLE |
Subject Files - Administrative Assistant to the Secretary |
| DESCRIPTION |
Correspondence, reports, notes, publications, and other documents relating to the activities and interests of the agency secretary. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0043-039 |
| TITLE |
Subject Files - Secretary |
| DESCRIPTION |
Variety of documents relating to the administration and operation of the agency. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
Portions per KSA 45-221(a)(4) |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0044-039 |
| TITLE |
Working Files - Personnel |
| DESCRIPTION |
Variety of documents relating to personnel administration in the Department on Aging. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
Agency Number: 039-001
Department for Aging and Disability Services
Office of the Secretary
Accounting Unit
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
| SERIES ID |
0157-039 |
| TITLE |
Cost Allocations - Health and Human Services |
| DESCRIPTION |
Applications and supporting documentation submitted to state or federal grantor agencies to support the department's plan for allocating costs for administering its programs. |
| RETENTION |
007 fisc yrs |
| COMMENTS |
Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
2002-01-10
|
| K.A.R. NUMBER |
53-2-129 |
Agency Number: 039-001
Department for Aging and Disability Services
Office of the Secretary
Nursing Facility Program
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
| SERIES ID |
0046-039 |
| TITLE |
Nursing Facility Program Files |
| DESCRIPTION |
Application, correspondence, provider agreement, certification and transmittals, etc. relating to nursing care facilities' eligibility to participate in the Medicare & Medicaid reimbursement program. |
| RETENTION |
010 cldr yrs |
| COMMENTS |
Retain in office 3 calendar years, transfer to the records center for 7 calendar years, then destroy. The provider agreement is the only original document, the remainder are copies received from KDHE. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1998-07-14
|
| K.A.R. NUMBER |
53-2-116 |
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