Kansas Records Retention Schedules
Results of Query:
Agency Code: 039-003 (Department for Aging and Disability Services. Operations)
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starting on record 1
Agency Number: 039-003
Department for Aging and Disability Services
Operations
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
| SERIES ID |
0049-039 |
| TITLE |
Grant Administration Files |
| DESCRIPTION |
Notices of grant awards, financial status reports, correspondence, and other documents relating to the administration of grant funds distributed by the agency to area agencies on aging. |
| RETENTION |
See Comments |
| COMMENTS |
Retain in office 2 fiscal years after the end of the grant period, transfer to the records center for 3 fiscal years, then transfer to the archives for purging. Supersedes general schedule retention requirements for "Grant Files." |
| DISPOSITION |
Archives |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0051-039 |
| TITLE |
Grant Payment Vouchers |
| DESCRIPTION |
Documents relating to agency disbursement of grant funds to area agencies on aging including DA 120 forms and advance cash request forms. |
| RETENTION |
See Comments |
| COMMENTS |
Retain in office 2 fiscal years after the end of the grant period, transfer to the records center for 3 fiscal years, then destroy. Supersedes general schedule retention requirements for "Grant Files." |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0059-039 |
| TITLE |
Purchasing Records |
| DESCRIPTION |
Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. |
| RETENTION |
003 fisc yrs |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
| SERIES ID |
0065-039 |
| TITLE |
Vehicle Operation Records |
| DESCRIPTION |
Documents related to the use of state-owned motor vehicles: MP forms 1a, 2c, 3a, 3b, 10, 20, and internal agency forms. |
| RETENTION |
003 fisc yrs |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1994-04-14
|
| K.A.R. NUMBER |
53-2-100 |
Agency Number: 039-003
Department for Aging and Disability Services
Operations
Community Based Services
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
| SERIES ID |
0159-039 |
| TITLE |
Home and Community Based Cost Cap Exception Files |
| DESCRIPTION |
Application and supporting documentation relating to older Kansans applying for Medicaid assistance above the normal cost of regular planning care. |
| RETENTION |
See Comments |
| COMMENTS |
Retain in office until case is closed, transfer to the records center for 5 years, then destroy |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
KSA 45-221(a)(3) |
| APPROVED |
2001-04-12
|
| K.A.R. NUMBER |
53-2-126 |
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