Kansas Records Retention Schedules
Results of Query:
Agency Code: 039-004 (Department for Aging and Disability Services. Advocacy and Legislation)
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starting on record 1
Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
SERIES ID |
0172-039 |
TITLE |
Correspondence - Partnership Loan Program |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to the Partnership Loan Program. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in office 2 years, transfer to the records center for 3 years, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0170-039 |
TITLE |
Partnership Loan Program Application Files - Denied |
DESCRIPTION |
Application and supporting documentation relating to the denial of loans to submitting nursing facilities. |
RETENTION |
See Comments |
COMMENTS |
Retain in office for 2 years after the date of final disposition, transfer to the records center for 3 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0169-039 |
TITLE |
Partnership Loan Program Files - Approved |
DESCRIPTION |
Application and supporting documentation relating to nursing facilities applying and receiving loans to support expansion of services and housing alternatives for senior Kansans. |
RETENTION |
See Comments |
COMMENTS |
Retain in office for 3 years, transfer to the records center until 7 years after the end date of the loan, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0168-039 |
TITLE |
Program for All-inclusive Care for the Elderly (PACE) Files |
DESCRIPTION |
Registration form, monthly financial statements, service utilization reports, outcome based efficiency reports, payment reports, etc. relating to a program designed to provide comprehensive medical and social services managed care benefits for the frail elderly. |
RETENTION |
005 fisc yrs |
COMMENTS |
Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
42 CFR Part 460 |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0070-039 |
TITLE |
Silver Haired Legislature Files |
DESCRIPTION |
Correspondence, copies of testimony, copies of proceedings, and other documents related to the Silver Haired Legislature which offers recommendations to the legislature and governor on aging issues. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Home and Community Based Services
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
SERIES ID |
0166-039 |
TITLE |
Home and Community Based Services Resident Status Review Files |
DESCRIPTION |
Level of care score reviews conducted upon residents in nursing facilities to determine whether their needs could be served within the community. |
RETENTION |
005 fisc yrs |
COMMENTS |
Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0165-039 |
TITLE |
Home and Community Based Services Resident Status Review Training Materials |
DESCRIPTION |
Manuals, forms, handouts, etc. relating to the preparation of Resident Status Review training. |
RETENTION |
See Comments |
COMMENTS |
Retain until training program is obsolete, then transfer one copy of each manual, syllabus, textbook and/or handouts to the archives. Destroy the remainder. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2003-01-09
|
K.A.R. NUMBER |
53-2-133 |
SERIES ID |
0810-039 |
TITLE |
Home and Community Based Services Settings Final Rule Provider Evidence Files |
DESCRIPTION |
Evidence documentation (policies, procedures, manuals, forms, pictures, agreements, etc.) submitted by HCBS providers for review and determination of compliance of a waiver participant's rights, choice, privacy, autonomy, and community integration as required by the HCBS settings final rule. |
RETENTION |
7 fiscal years |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(3) |
APPROVED |
2022-04-21
|
K.A.R. NUMBER |
53-2-213 |
Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Public Health Educator
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
SERIES ID |
0099-039 |
TITLE |
Publications - Public Health Education |
DESCRIPTION |
Publications produced and distributed by the Department on Aging on health issues affecting older Kansans. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer two copies of each publication to the archives, destroy the remainder. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Senior Care Act Coordinator
Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).
SERIES ID |
0106-039 |
TITLE |
Senior Care Act Program Evaluations |
DESCRIPTION |
Independent studies of the Senior Care Act program produced to evaluate the effectiveness of the program that provides state grant funds for in-home services for older Kansans. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0107-039 |
TITLE |
Senior Care Act Program Files |
DESCRIPTION |
Variety of documents related to the establishment and implementation of the Senior Care Act program that provides in-house assistance to the elderly. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
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