Kansas Records Retention Schedules

Results of Query:

Agency Code: 039-006 (Department for Aging and Disability Services. Budget, Finance, and Analysis)

Page 1 of 1 showing 15 records of 15 total, starting on record 1

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis

SERIES ID	0128-039
TITLE	Payments for Frail and Elderly Services
DESCRIPTION	Documents relating to the reconciliation of Blue Cross, STARS, and SRS payments made under the Frail and Elderly Waiver.
RETENTION	007 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 6 fiscal years, then destroy. Meets Health Care Finance Administration requirements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0129-039
TITLE	Population Statistics
DESCRIPTION	Census statistics gathered to determine minority population percentages in each planning and service area and used to calculate target minority participation rates for aging programs.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Accounting and Financial Management

SERIES ID	0163-039
TITLE	Revisions of Financial Reports
DESCRIPTION	Correspondence, reports, work papers, etc. relating to the carryover of state and federal funds as computed by the agency based upon corrections of errors in calculating the Project Income Match.
RETENTION	007 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 6 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2001-04-12
K.A.R. NUMBER	53-2-126

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Audit

SERIES ID	0132-039
TITLE	Nursing Facilities Central Office Files
DESCRIPTION	Documents relating to the distribution of costs among multiple nursing care facilities owned by a corporation as calculated by its central office.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0133-039
TITLE	Nursing Facility Audit Reports
DESCRIPTION	Audit reports, supporting documentation and copies of nursing facility program files reviewed both within the agency and by the Health Care Finance Administration to ensure accountability.
RETENTION	See Comments
COMMENTS	Retain in office 2 years, purge files and transfer audit reports and supporting documentation to the records center for 3 years, then destroy. Retain ownership papers until closure plus 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Reimbursement

SERIES ID	0134-039
TITLE	Appeals Files
DESCRIPTION	Documents relating to nursing care providers that appeal reimbursement actions established by the Department on Aging.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. SRS Fair Hearings Section retains the originals.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0137-039
TITLE	Case Mix Project Files
DESCRIPTION	Documents relating to the reimbursement proportion established for nursing care providers based upon the case mix.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0140-039
TITLE	Litigation Case Files - Reimbursement
DESCRIPTION	Copies of documents relating to lawsuits filed in state and federal courts which usually involve but are not limited to reimbursement and audit actions.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0141-039
TITLE	Nursing Facility Finding Files
DESCRIPTION	Documents used to establish reimbursement rates allowed by the Health Care Finance Administration to nursing care providers.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0142-039
TITLE	Nursing Facility Reimbursement Files
DESCRIPTION	Cost reports and copies of the nursing facility program file which the reimbursement division reviews and uses to establish reimbursement rates for nursing care providers.
RETENTION	010 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the records center for 7 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0144-039
TITLE	Post-Payment Reports
DESCRIPTION	Monthly computer printouts generated by EDS or Blue Cross listing claim payment data from nursing care providers.
RETENTION	007 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0146-039
TITLE	Quality Indicator Profile Reports
DESCRIPTION	Computer report detailing the aggregate data on case distribution in each nursing facility which is used to determine reimbursement rates.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0147-039
TITLE	Rate Schedules - Book Copy
DESCRIPTION	Compilation of computer printouts generated summarizing cost report data which is used to determine reimbursement rates for nursing care providers and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0149-039
TITLE	Resident Listing Report
DESCRIPTION	Quarterly computer printout listing the residents living in each nursing facility.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0150-039
TITLE	State Plan Files
DESCRIPTION	Comprehensive plan developed in conjunction with the Health Care Finance Administration to establish methods, standards, and reimbursement rates for nursing care providers.
RETENTION	013 cldr yrs
COMMENTS	Retain in office 10 calendar years, transfer to the records center for 3 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116