Kansas Records Retention Schedules

Results of Query:

Agency Code: 039-008 (Department for Aging and Disability Services. State Hospitals and Institutions)
Subagency: State Facilities

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 039-008
Department for Aging and Disability Services
State Hospitals and Institutions
State Facilities

Operation and oversight of state hospitals and related facilities was transferred to KDADS at the beginning of FY2012.

SERIES ID	0103-629
TITLE	Cemetery Records
DESCRIPTION	Documents listing deceased residents buried at the facilities including name and grave number.
RETENTION	Permanent
COMMENTS	Retain permanently or transfer to the archives.
DISPOSITION	Permanent
RESTRICTIONS	KSA 76-12b11 & 45-221(a)(3)
APPROVED	1992-07-09 ; Revised 2013-05-13
K.A.R. NUMBER	53-2-093

SERIES ID	0156-629
TITLE	Correspondence - Medical Records
DESCRIPTION	Correspondence removed from Client Records (q.v.) and established as a separate series.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated Client Records (q.v.).
DISPOSITION	See Comments
RESTRICTIONS	KSA 76-12b11 & 45-221(a)(3)
APPROVED	1989-04-27 ; Revised 2013-01-30
K.A.R. NUMBER	53-2-079

SERIES ID	0167-629
TITLE	Grade Books
DESCRIPTION	Records of student grades for specific courses given.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1988-10-13 ; Revised 2013-01-30
K.A.R. NUMBER	53-2-076

SERIES ID	0102-629
TITLE	Residents by Age Records
DESCRIPTION	Index cards listing the residents by age and their birthdate which are used for reference purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 76-12b11 & 45-221(a)(3)
APPROVED	1992-07-09 ; Revised 2013-05-13
K.A.R. NUMBER	53-2-093

SERIES ID	0221-629
TITLE	Speech and Hearing Outpatient Reports
DESCRIPTION	Monthly summary reports used for billing purposes containing outpatient's name and date and length of treatment.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 65-5602 & 45-221(a)(1)(3)
APPROVED	1993-04-15 ; Revised 2013-01-30
K.A.R. NUMBER	53-2-096

SERIES ID	0108-629
TITLE	Subject Files - Volunteer Services
DESCRIPTION	Wide variety of documents relating to the administration of the volunteer services division.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	Portions may be restricted.
APPROVED	1992-07-09 ; Revised 2013-01-30
K.A.R. NUMBER	53-2-093

SERIES ID	0285-629
TITLE	Vending - Records of Daily Sales
DESCRIPTION	Daily records of sales receipts from vending machines - internal form "A."
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14 ; Revised 2013-01-30
K.A.R. NUMBER	53-2-075