Kansas Records Retention Schedules

Results of Query:

Agency Code: 046-004 (Department of Agriculture. Grain Warehouse Program)

Page 1 of 1 showing 8 records of 8 total, starting on record 1

Agency Number: 046-004
Department of Agriculture
Grain Warehouse Program

SERIES ID	0094-046
TITLE	Felonious or Adverse Nature Grain Elevator Files
DESCRIPTION	Documents relating to the grain elevator companies that have been in violation of statutes or regulations.
RETENTION	010 cldr yrs
COMMENTS	Retain for 010 calendar years in hardcopy or digital format, then offer to State Archives. If not accepted by archives, destroy.
DISPOSITION	See comments
RESTRICTIONS	KSA 34-251
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0091-046
TITLE	Grain Warehouse Bonds
DESCRIPTION	Copies of surety bonds submitted to the agency by operators as part of the licensing process.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the state records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0087-046
TITLE	Grain Warehouse Examination Files
DESCRIPTION	Inventories of stocks, audits of records, diagrams and floor plans, etc. relating to the annual unscheduled grain warehouse inspections.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the state records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0086-046
TITLE	Grain Warehouse Examiners Route Sheets
DESCRIPTION	Schedules detailing work activities for grain inspection examiners.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0088-046
TITLE	Grain Warehouse Financial Statements
DESCRIPTION	Grain warehouse financial statements submitted to the agency as a part of the licensing process.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the state records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0089-046
TITLE	Grain Warehouse Licensing Files
DESCRIPTION	Applications and supporting documentation relating to the annual licensing process for operators of grain warehouses.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the state records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0090-046
TITLE	Grain Warehouse Receipts
DESCRIPTION	Copies of receipts issued by grain warehouse operators to farmers utilizing the facility.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the state records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

Agency Number: 046-004
Department of Agriculture
Grain Warehouse Program
Dairy Program

SERIES ID	0128-046
TITLE	Counter Freezer Business License Files
DESCRIPTION	Application, inspection forms, etc. relating to the regulation of counter freezer operations within the state to ensure compliance with health standards.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the state records center for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116