Kansas Records Retention Schedules

Results of Query:

Agency Code: 046-005 (Department of Agriculture. Pesticide and Fertilizer Program)

Page 1 of 1 showing 12 records of 12 total, starting on record 1

Agency Number: 046-005
Department of Agriculture
Pesticide and Fertilizer Program

SERIES ID	0135-046
TITLE	Certified Chemigation Equipment Operator Files
DESCRIPTION	Applications, examination scores, correspondence, copies of certificate, copies of receipts, etc. relating to the certification process of chemigation equipment operators.
RETENTION	See Comments
COMMENTS	Retain until inactive plus 2 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9) for examination scores
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0148-046
TITLE	Chemigation Permit Files
DESCRIPTION	Applications, correspondence, chemical use reports, copies of permits and other supporting documentation related to the permitting of wells or other water sources to be used for chemigation purposes.
RETENTION	See comments
COMMENTS	Paper documents shall be scanned then, upon quality assurance verification, destroyed. Electronic file records of applications, use reports, and permits shall be retained permanently in DocuWare, which has an endorsed ERP. Ten years after file closure, electronic copies shall be offered to Archives for appraisal. The electronic file records of correspondence and other supporting documents shall be destroyed after 5 years. Paper records not scanned will follow the same retention and disposition.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0150-046
TITLE	Field Agent Investigation and Complaint Files - No Action
DESCRIPTION	Documents relating to complaints made to field agents by consumers regarding pesticide products in which no violations were confirmed and no further action was necessary.
RETENTION	006 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-07-26
K.A.R. NUMBER	53-2-173

SERIES ID	0134-046
TITLE	Government Registration Files
DESCRIPTION	Records related to the registration of government agencies permitting them to apply pesticides: applications, correspondence, copies of certificates, and other supporting documents.
RETENTION	See Comments
COMMENTS	Retain until inactive plus 2 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0152-046
TITLE	Inspection Files - Non-Violations
DESCRIPTION	Documents relating to mandated inspections conducted by field agents of manufacturers, dealers, distributors, and users who have met compliance with statutes and regulations.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the state records center for 2 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0151-046
TITLE	Inspections Files - Violations
DESCRIPTION	Documents relating to mandated inspections conducted by field agents of pesticide manufacturers, dealers, distributors, and users who have violated statutory or regulatory requirements. These records regard investigations in which no enforcement actions were filed.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0149-046
TITLE	Investigation Complaint - Enforcement Action
DESCRIPTION	Documents relating to investigations into possible pesticide use violations and any resulting action taken by the agency to ensure compliance with statutes and regulations.
RETENTION	010 cldr yrs following closure of enforcement action
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0153-046
TITLE	Pesticide Applicator Certification/Business License Logs
DESCRIPTION	Logs maintained of licenses issued to businesses permitted to apply pesticides: business license, date of issuance, name of certification, category of certification and license, and license number.
RETENTION	See Comments
COMMENTS	Transfer original ledgers to the archives immediately. Transfer computer printed updates annually to the archives. This series is maintained electronically now.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0154-046
TITLE	Pesticide Business License Files
DESCRIPTION	Applications, correspondence, registers, copies of license, and other supporting documentation relating to the licensing of pesticide application businesses to ensure compliance with standards.
RETENTION	See Comments
COMMENTS	Retain until no longer active, plus 2 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-07-14
K.A.R. NUMBER	53-2-116

SERIES ID	0145-046
TITLE	Pesticide Management Area Plans
DESCRIPTION	Documents relating to the state's mechanism for managing pesticide use as mandated by federal law to ensure compliance with those federal standards.
RETENTION	See Comments
COMMENTS	Retain until superseded, then contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 046-005
Department of Agriculture
Pesticide and Fertilizer Program
Pesticide Program

SERIES ID	0146-046
TITLE	Agricultural Chemical Registration Files
DESCRIPTION	Applications, chemical container labels, material safety data sheets, and other supporting documents relating to the registration of agricultural chemicals for use in the state.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

SERIES ID	0147-046
TITLE	Agricultural Chemical Registration Files - Section 18
DESCRIPTION	Applications, correspondence, material safety data sheets, and other supporting documents relating to a one time request by farmers to use pesticides in an emergency situation.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160