Kansas Records Retention Schedules

Results of Query:

Agency Code: 082-003 (Office of the Attorney General. Civil Division)

Page 1 of 1 showing 3 records of 3 total, starting on record 1

Agency Number: 082-003
Office of the Attorney General
Civil Division

SERIES ID	0219-082
TITLE	Bankruptcy Notices, Filings and Orders
DESCRIPTION	Records may include copies of bankruptcy notices, petitions, schedules, motions, orders, and other related bankruptcy filings served by mail, facsimile, or email on the State of Kansas, its agencies or the Attorney General.
RETENTION	See comments
COMMENTS	Records are assessed to determine if the State has an interest in the bankruptcy proceedings. Where there is no known state interest, destroy notices/filings/orders and other records when no longer useful. Original bankruptcy notices/filings/orders that have or may have an identified state interest involving another state agency are forwarded to the relevant state agency for handling and are maintained under that agency's retention and disposition schedule or the relevant general retention and disposition schedule entry. Subsequent notices/filings/orders and other records in such cases are not forwarded, as the relevant state agency is served directly. Such records can be destroyed immediately as they are no longer useful. Correspondence concerning the forwarded records is Routine Correspondence, 0044-082, and follows that retention and disposition schedule. Notices/filings/orders involving an identified state interest may also be accepted for representation by the Attorney General's office; these records become Case Files, 0172-082, and follow that schedule entry.
DISPOSITION	See comments
RESTRICTIONS	KSA 45-221(a)(1)(3)(14)(30), KSA 75-3520
APPROVED	2024-10-07
K.A.R. NUMBER	53-2-223

Agency Number: 082-003
Office of the Attorney General
Civil Division
Open Government Enforcement Unit

SERIES ID	0191-082
TITLE	Kansas Open Meetings Act (KOMA) and Kansas Open Records Act (KORA) Enforcement Files
DESCRIPTION	Complaint forms, correspondence, notes, research, consent orders, findings of violation, consent judgments, and other supporting documents related to the agency's investigation and enforcement of these Acts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records, digital images in system, and other materials that involve enforcement actions for 8 calendar years, then transfer to Archives. Retain all other enforcement files for 3 fiscal years, then destroy. Retain a digital copy of enforcement orders permanently.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(25)(30), 45-228(b)
APPROVED	2024-10-07
K.A.R. NUMBER	53-2-223

Agency Number: 082-003
Office of the Attorney General
Civil Division
Tobacco Enforcement Unit

SERIES ID	0209-082
TITLE	Tobacco Files
DESCRIPTION	Records relating to enforcement of the terms of the Master Settlement Agreement pursuant to K.S.A. 50-6a01 et seq. including escrow agreements, escrow bank statements, certification forms, testing documents, trademark information, federal compliance information, packaging samples, company organizational documents, corporate surety bonds, correspondence. Records also include other tobacco related issues (e.g. underage sales prevention and enforcement; consumer claims).
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system for 30 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(11)(14)(20)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214