Kansas Records Retention Schedules

Results of Query:

Agency Code: 082-004 (Office of the Attorney General. Victim Services Division)

Page 1 of 1 showing 10 records of 10 total, starting on record 1

Agency Number: 082-004
Office of the Attorney General
Victim Services Division

SERIES ID	0073-082
TITLE	Audit Reports - Subgrantees
DESCRIPTION	Results of audits of recipients of grants, as required by the terms of the grants, relating to fiscal responsibility and expenditures.
RETENTION	5 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13 ; Revised 2022-07-14
K.A.R. NUMBER	53-2-122

SERIES ID	0074-082
TITLE	Awards Given Files
DESCRIPTION	Awards given by the Attorney General and/or the Division and/or any unit in this Division in recognition of efforts on behalf of victims' and their rights, or school based resource or DARE officers. May include nominations, submissions, press releases, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Sufficient documentation of these activities should be found in "Press Releases" (0028-082) from Communications Office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0734-082
TITLE	Batterer Intervention Program (BIP) Complaint Files
DESCRIPTION	Records relating to complaints not resulting in formal action to suspend, limit, condition, deny, revoke, or refuse renewal or reinstatement of any certification or permit issued under the Batterer Intervention Program.
RETENTION	3 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7d08; KSA 45-221(a)(1)(30)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0735-082
TITLE	Batterer Intervention Program (BIP) Files
DESCRIPTION	Applications, approvals, renewals, reinstatements, denials, correspondence, site visit reviews, corrective action plans, statistics, and other records relating to agencies or programs applying for BIP certification.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after expiration of certification period (for approvals), then destroy. Retain denied certifications for 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7d08; KSA 45-221(a)(1)(30)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0077-082
TITLE	Correspondence - Victims
DESCRIPTION	Incoming and outgoing correspondence with individual victims or victims advocacy organizations concerning legal issues, victims assistance, victims' rights, etc.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0085-082
TITLE	Grant Files - Victim's Assistance
DESCRIPTION	Variety of documents relating to applications for grants and other funding requests made of the Attorney General by other agencies. Includes documents relating to the administration and implementation of such funding, as well as grants that are not funded.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper records are scanned into system and paper is retained until quality assurance is performed, then destroyed. Retain individual grant files for 5 fiscal years after the end of the grant period, then destroy. Retain unfunded grant files until no longer useful, then destroy. Retain overall grant program administration records until superseded by updated information, then contact the Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0736-082
TITLE	Safe at Home Enrolling Agent Files
DESCRIPTION	Variety of records related to enrolling agents (agencies) and enrolling assistants, including agency applications to participate as an enrolling agent for the Safe at Home Program, individual enrolling assistant applications, approvals, cancellations, renewals, etc.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Retain remaining paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained for 1 calendar year after participation in the program as an enrolling agent or assistant ends, then destroyed.
DISPOSITION	See Comments
RESTRICTIONS	KSA 75-457; KSA 45-21(a)(1)(2)(3)(10)(14)(20)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0737-082
TITLE	Safe at Home Program Files
DESCRIPTION	Applications, certifications, denials or cancellations of certification, correspondence, and other records relating to the operation of or participation in the Safe at Home Program.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after participation in the program ends, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-457; KSA 45-221(a)(1)(2)(3)(10)(14)(20)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
State Child Death Review Board

SERIES ID	0047-082
TITLE	Board Meeting Files
DESCRIPTION	Agendas, minutes, articles, statistics, notes, reports, etc. relating to meetings conducted by the board.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 22a-243
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0042-082
TITLE	Case Files
DESCRIPTION	Documents relating to investigations into the death of every Kansas child to understand the causes of death and devise prevention recommendations.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 22a-243
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162