Kansas Records Retention Schedules

Results of Query:

Agency Code: 083 (Kansas Bureau of Investigation)

Page 1 of 1 showing 20 records of 20 total, starting on record 1

Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director

SERIES ID	0006-083
TITLE	Employment Background Investigations
DESCRIPTION	Application, background information form, credit history, criminal history records check, investigator's report, photographs, etc. relating to background investigations conducted by the KBI on gubernatorial appointments, DISC, Lottery and other state employees to ensure that the candidates qualify for sensitive positions.
RETENTION	010 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)(4)(10) 5 USC sec. 552a & KSA 75-712
APPROVED	2010-10-28
K.A.R. NUMBER	53-2-165

Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director
Legal Services

SERIES ID	0012-083
TITLE	Working Files - General Counsel and Assistant Attorney General
DESCRIPTION	Correspondence, training materials, offender registration, etc. relating to the various activities of the General Counsel and Assistant Attorney General.
RETENTION	See Comments
COMMENTS	Retain until no longer useful or superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted.
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

Agency Number: 083-004
Kansas Bureau of Investigation
Investigations Program

SERIES ID	0029-083
TITLE	Missing and Unidentified Person Information Clearinghouse and System Files
DESCRIPTION	Central clearinghouse established by KSA 75-712d to receive and disseminate National Crime Information Center (NCIC) information relating to missing and/or unidentified persons and maintained to locate missing persons and identify unidentified persons or human remains.
RETENTION	See Comments
COMMENTS	Retain information until missing person is located or unidentified persons or human remains are identified, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0001-083
TITLE	Special Agents Investigation Files
DESCRIPTION	KBI investigative reports, other law enforcement agency reports, photographs, news clippings, field notes, copies of warrants, rap sheets, and fingerprints relating to cases investigated by special agents.
RETENTION	See Comments
COMMENTS	Retain in agency or Records Center for 70 years after case is closed, then transfer to State Archives
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(10)
APPROVED	2010-10-28 ; Revised 2014-08-26
K.A.R. NUMBER	53-2-165

Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division

SERIES ID	0021-083
TITLE	10 Print Fingerprint Cards
DESCRIPTION	Source documents for verifying the identity of persons being booked or considered for certain licensing, employment, or volunteer capacities.
RETENTION	See Comments
COMMENTS	Retain electronic records permanently. Retain any hard copy until converted to electronic format and quality assurance check completed, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 22-4707, KSA 45-221(a)(1), & KSA 75-712j
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0031-083
TITLE	Automated Fingerprint Identification System (AFIS) Project Files
DESCRIPTION	Records relating to the establishment of the automated fingerprint system designed to capture and store fingerprint images electronically.
RETENTION	See Comments
COMMENTS	Retain until system is no longer in use, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0022-083
TITLE	Criminal History Records Check Forms
DESCRIPTION	Forms submitted to the KBI requesting criminal history record checks.
RETENTION	See Comments
COMMENTS	Retain 1 calendar year after record check completed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0025-083
TITLE	Criminal History Search Requests
DESCRIPTION	Logs of all criminal history record search transactions conducted online through KBI systems, and any search responses.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & KSA 45-221(a)(1)(10)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0114-083
TITLE	eCitation
DESCRIPTION	Repository of index information and content regarding citation information electronically submitted by local law enforcement and other agencies. This will include municipal, county, and state traffic, non-moving and some criminal citations issued by enforcement agencies.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	Portions may be restricted under KSA 75-712 & KSA 45-221(a)(1)(10)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0034-083
TITLE	Kansas Standard Arrest Reports
DESCRIPTION	Arrest reports submitted by law enforcement agencies and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation.
RETENTION	See Comments
COMMENTS	Retain until data extracted for reporting purposes, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-712 & KSA 45-221(a)(1)(10)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0004-083
TITLE	Kansas Standard Offense Reports
DESCRIPTION	Reports submitted by local law enforcement agencies to the KBI on offenses occurring within jurisdictions as required by KSA 21-2501a(b).
RETENTION	See Comments
COMMENTS	Retain until data extracted for reporting purposes, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(10) & KSA 45-220(g)(1)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0024-083
TITLE	Kansas Supplemental Homicide Report
DESCRIPTION	Form submitted by law enforcement agencies for all homicides and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation.
RETENTION	See Comments
COMMENTS	Retain until data extracted for reporting purposes, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1) & KSA 45-220(g)(1)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0023-083
TITLE	Law Enforcement Officers Killed or Assaulted Report
DESCRIPTION	Reports submitted by law enforcement agencies and compiled by the KBI releasing statistical information on the number of law enforcement officers killed or assaulted in the line of duty.
RETENTION	See Comments
COMMENTS	Retain until data extracted for reporting purposes, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-220(g)(1)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

SERIES ID	0027-083
TITLE	Offender Registration Files
DESCRIPTION	Registration form and supporting documentation relating to sexual, violent, and drug offenders required to register in the state of Kansas and maintained to monitor their locations.
RETENTION	See Comments
COMMENTS	Retain electronic records for lifetime of offender, then destroy. Retain any hard copies until converted to electronic format and quality assurance check completed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Some records restricted per KSA 22-4906, KSA 22-4909, & KSA 45-221(a)(1)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division
Information Resource Management

SERIES ID	0026-083
TITLE	Division of Motor Vehicles Drivers License Photos Database
DESCRIPTION	Database generated and maintained by the Division of Motor Vehicles is placed on the Kansas Criminal Justice Information Services (KCJS) website to speed access to drivers license information by law enforcement officers.
RETENTION	See Comments
COMMENTS	Division of Motor Vehicles is the official records custodian and the KBI displays the photographs on the KCJIS website for rapid access by law enforcement officers.
DISPOSITION	See Comments
RESTRICTIONS	5 USC sec. 552a & KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

Agency Number: 083-006
Kansas Bureau of Investigation
Laboratory Division

SERIES ID	0035-083
TITLE	Laboratory Case Documentation
DESCRIPTION	Lab report, notes, instrumentation reports, physical evidence custody receipt, etc. relating to the examination of evidence by a KBI scientist.
RETENTION	See Comments
COMMENTS	Retain 2 years, transfer to the records center for 60 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10) & KSA 75-712
APPROVED	2004-10-14
K.A.R. NUMBER	53-2-140

SERIES ID	0038-083
TITLE	Laboratory DNA Databank Documentation
DESCRIPTION	Hit verification reports, notes, instrumentation reports, sample submission records, etc., relating to the profiling of offender samples by a KBI scientist.
RETENTION	See Comments
COMMENTS	Retain two years minimum based on space availability, transfer to the Records Center for 60 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	NDIS Operational Manual, K.S.A. 21-2511
APPROVED	2010-10-28
K.A.R. NUMBER	53-2-165

SERIES ID	0036-083
TITLE	Quality Assurance Documentation
DESCRIPTION	Documentation maintained by the laboratory staff to ensure compliance with standards and adherence to procedures.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(4)(10) & KSA 75-712
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

Agency Number: 083-007
Kansas Bureau of Investigation
Information Technology Division

SERIES ID	0030-083
TITLE	Missing and Unidentified Person Information System
DESCRIPTION	Central repository established by KSA 75-712b to receive and disseminate information from the National Crime Information Center (NCIC) and law enforcement agencies relating to persons who have been reported missing or are unidentified and maintained to compare reports of unidentified persons with reports of missing persons.
RETENTION	See Comments
COMMENTS	Retain information until missing person is located or unidentified persons or human remains are identified, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216

Agency Number: 083-008
Kansas Bureau of Investigation
Legal Division
Legal Services

SERIES ID	0008-083
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters, memoranda, email records, text messages, chat/instant messages, voicemail messages, and other types of communications that pertain only to routine matters and are not identified in another record series.
RETENTION	See Comments
COMMENTS	Retain until business is completed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	2023-01-19
K.A.R. NUMBER	53-2-216