Kansas Records Retention Schedules

Results of Query:

Agency Code: 100 (Kansas Board of Barbering. )

Page 1 of 1 showing 11 records of 11 total, starting on record 1

Agency Number: 100-001
Kansas Board of Barbering

SERIES ID	0001-100
TITLE	Bad Check Files
DESCRIPTION	Documents including returned checks and correspondence relating to bad checks received for licenses and fees.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years after check date then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0002-100
TITLE	Inspection Reports
DESCRIPTION	Reports of inspections made including name, address, general inspection, and remarks.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years or until litigation is adjudicated.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(11)
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0003-100
TITLE	Ledgers--Licensing and Fees
DESCRIPTION	A financial record of licensing and other fees paid to the Board of Barbering including name, fee, amount, date, and license number.
RETENTION	Permanent
COMMENTS	Retain permanently in office storage or transfer to Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0004-100
TITLE	License Cards--Ceased
DESCRIPTION	Cards containing summary data on individuals who have not renewed their license or are deceased.
RETENTION	See Comments
COMMENTS	Retain permanently in office storage or transfer to Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0005-100
TITLE	License Cards--Current
DESCRIPTION	Cards containing summary data on individuals granted a license.
RETENTION	See Comments
COMMENTS	Retain until no longer current, then transfer to License Cards--Ceased and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0006-100
TITLE	License Stubs
DESCRIPTION	Receipts including name, address and license number kept for auditing purposes to prove to whom the license was issued and for what purpose.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0007-100
TITLE	Licensing Files
DESCRIPTION	Applications and supporting documentation submitted to the Board of Barbering by individuals seeking a license to practice barbering in the state.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years after applicant fails to renew or is deceased, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0008-100
TITLE	Schools Files--Closed
DESCRIPTION	Documents including correspondence and reports of students' progress in closed schools.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0009-100
TITLE	Schools Files--Current
DESCRIPTION	Documents including correspondence and reports of students' progress in schools currently operating.
RETENTION	See Comments
COMMENTS	Retain while school is current, then transfer to Schools Files--Closed and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0010-100
TITLE	Shops Card File
DESCRIPTION	Cards listing information on barber shops currently in business.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in business, then 1 calendar year, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137

SERIES ID	0011-100
TITLE	Test Scores Reports
DESCRIPTION	Statistical printout of applicants tested for license.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(9); FERPA
APPROVED	2004-01-08
K.A.R. NUMBER	53-2-137