Kansas Records Retention Schedules

Results of Query:

Agency Code: 102 (Behavioral Sciences Regulatory Board. )

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 102-001
Behavioral Sciences Regulatory Board

SERIES ID	0006-102
TITLE	Credentialing Files
DESCRIPTION	Documents relating to the credentialing process establishing that the applicant's required qualifications to practice in the state of Kansas have been met or are in process.
RETENTION	See Comments
COMMENTS	Retain in office 5 years past last activity date, transfer to storage facility for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07 ; Revised 2019-06-17
K.A.R. NUMBER	53-2-121

SERIES ID	0007-102
TITLE	Disciplinary Case Files
DESCRIPTION	Documents relating to investigations conducted by the Behavioral Sciences Regulatory Board staff. Includes complaints, investigative reports, client records, attorney work product, and other information created or received in the course of an agency investigation.
RETENTION	See Comments
COMMENTS	Retain in office 10 years after case is closed, then destroy. Record of disciplinary action taken, including license suspension or license revocation, is included in the licensing file (series 0013-102).
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)(10)(14)(25)(30) KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0010-102
TITLE	Examination Scores
DESCRIPTION	Copies of examination scores received from the national testing company listing name and test scores of applicants and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. A copy is maintained in the appropriate individual's Licensing File.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0013-102
TITLE	Licensing Files
DESCRIPTION	Applications and supporting documentation relating to the licensing process for social workers, professional counselors, psychologists, master's level psychologists, behavior analysts, marriage and family therapists, and addiction counselors to practice in the state of Kansas. Files may include records of disciplinary action taken by the board.
RETENTION	See Comments
COMMENTS	Retain in office until license has expired plus 2 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(6)(9)(30) KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0014-102
TITLE	Licensing Lists
DESCRIPTION	Computer printout generated listing all licensed professionals currently registered by the board as required by KSA 74-7507.
RETENTION	030 cldr yrs
COMMENTS	Transfer hard copy to the archives. Update or delete electronic records as necessary. Contains subseries for psychologists, professional counselors, social workers, marriage and family therapists, and alcohol/drug abuse counselors.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0018-102
TITLE	Revocation Files
DESCRIPTION	Documents relating to the revocation of a license to practice in the state of Kansas based upon violations or misconduct as specified in KSA 65-6311 or KSA 65-6408.
RETENTION	See Comments
COMMENTS	Retain in office 10 years after case is closed, transfer to storage facility for 5 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(10)(25)
APPROVED	1999-10-07 ; Revised 2019-06-17
K.A.R. NUMBER	53-2-121

SERIES ID	0023-102
TITLE	Subject Files - Psychologists
DESCRIPTION	Variety of documents relating to regulating psychologists and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0024-102
TITLE	Subject Files - Social Workers
DESCRIPTION	Variety of documents relating to regulating social workers and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0029-102
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
COMMENTS	Retain for 5 fiscal years if record is subject to KSA 75-3740(e). This schedule includes all variations of the above forms mentioned, e.g.. DA-120 and DA-120P.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121