Kansas Records Retention Schedules

Results of Query:

Agency Code: 143-010 (State Corporation Commission. Administrative Division)

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 143-010
State Corporation Commission
Administrative Division

SERIES ID	0425-143
TITLE	Confidential Docket Materials
DESCRIPTION	Formal Docket cases material determined by the Commission to be confidential by companies filing applications in accordance with K.A.R. 82-1-221A.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a & KAR 82-1-221a et al.
APPROVED	2003-10-09 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-136

SERIES ID	0142-143
TITLE	Request for Access to Records
DESCRIPTION	Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218.
RETENTION	005 cldr yrs
COMMENTS	These records exist solely on electronic format.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-01-14
K.A.R. NUMBER	53-2-095

Agency Number: 143-010
State Corporation Commission
Administrative Division
Accounting Section

SERIES ID	0012-143
TITLE	Appropriation Accounting System
DESCRIPTION	Computer database that is the internal accounting system for the Kansas Corporation Commission and used to create expenditure reports, capital outlay reports, appropriation reports, etc.
RETENTION	See Comments
COMMENTS	Delete after the expiration of the retention period authorized for the disposable hardcopy file or when no longer needed, whichever is later.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 143-010
State Corporation Commission
Administrative Division
Commissioners, Offices of

SERIES ID	0029-143
TITLE	Case Reference Files
DESCRIPTION	Copies of Utilities, Transportation, and Conservation Applications with supporting materials (reports, studies, correspondence, etc.).
RETENTION	See Comments
COMMENTS	Maintain until no longer useful, then destroy. Duplicative of materials in other offices.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-072

SERIES ID	0081-143
TITLE	History of State Corporation Commission File
DESCRIPTION	Memos, biographies, publications, clippings related to the history of the Commission (Incomplete.)
RETENTION	See Comments
COMMENTS	Maintain indefinitely, if space shortage develops, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0151-143
TITLE	Technical Reference Files - Federal Issues
DESCRIPTION	Information supplied by the Federal Energy Regulatory Commission (FERC), Federal Communications Commission (FCC), Interstate Commerce Commission (ICC), and Interstate Oil Compact Commission (IOCC).
RETENTION	See Comments
COMMENTS	Maintain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

Agency Number: 143-010
State Corporation Commission
Administrative Division
Computer Services

SERIES ID	0034-143
TITLE	Computer Services Files
DESCRIPTION	Correspondence and reports related to agency's computerization.
RETENTION	10 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-072

SERIES ID	0045-143
TITLE	Correspondence - Computer Services
DESCRIPTION	Letters and memos sent and received by the Computer Services Department staff.
RETENTION	See Comments
COMMENTS	Retain 2 years and then discard if routine, retain 2 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed).
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0061-143
TITLE	Documentation for Computer Programs
DESCRIPTION	Electronic documentation explaining the operation and maintenance of computer programs.
RETENTION	See Comments
COMMENTS	Retain as long as related programs and data are preserved, then discard.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Section

SERIES ID	0052-143
TITLE	Correspondence and Information - PURPA
DESCRIPTION	Documents concerning programs established pursuant to the Public Utility Regulatory Policy Act.
RETENTION	See Comments
COMMENTS	Retain paper records until scanned and quality assurance is performed, then destroy. Retain electronic copy 20 calendar years, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-081

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Affairs and Consumer Protection

SERIES ID	0009-143
TITLE	Annual Customer Survey Forms
DESCRIPTION	Copies of surveys completed by customers as each company under the agency's jurisdiction must survey their customers annually for input on quality of service. Companies retain originals.
RETENTION	See Comments
COMMENTS	Retain survey forms 1 year, then recycle. Retain summary statements 3 years, then recycle.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0058-143
TITLE	Disconnect Reports
DESCRIPTION	Monthly summary data reports received by the KCC concerning utilities customers whose service has been disconnected because of inability to pay.
RETENTION	2 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0075-143
TITLE	Form Originals
DESCRIPTION	Originals of agency-designed forms prepared by Public Affairs and Consumer Protection.
RETENTION	See Comments
COMMENTS	Retain until superseded by updated chart, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Information Office

SERIES ID	0105-143
TITLE	Annual Complaint Reports
DESCRIPTION	Annual computer-generated statistical reports prepared by the Kansas Corporation Commission regarding complaints filed by consumers and distributed to regulated companies and the Commissioners.
RETENTION	See Comments
COMMENTS	Retain electronic copy for 10 calendar years, then transfer one copy of each report to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0032-143
TITLE	Complaint Files
DESCRIPTION	Documents related to complaints about a utility filed with the KCC by consumers.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(30)
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0108-143
TITLE	News Releases
DESCRIPTION	Typed news releases issued by the Kansas Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain electronic copy in office for 10 calendar years, then destroy. Transfer one electronic copy of each News Release to the archives in an annual shipment.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0139-143
TITLE	Rate Case and General Investigation Files
DESCRIPTION	Copies of documents related to rate cases and general investigations of the KCC used in handling media inquires.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Support Services

SERIES ID	0010-143
TITLE	Appearance Dockets
DESCRIPTION	Record of all actions related to each application received by the Kansas Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain originals for 10 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0156-143
TITLE	Utility Service Maps
DESCRIPTION	Maps depicting certified areas, physical property, and other data concerning utilities regulated by the KCC, including county maps placed in binders.
RETENTION	See Comments
COMMENTS	Retain originals 5 years after superseded by updated maps, then transfer to the archives. Retain electronic copies until superseded, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070