Kansas Records Retention Schedules

Results of Query:

Agency Code: 143-020 (State Corporation Commission. Utilities Division)

Page 1 of 1 showing 18 records of 18 total, starting on record 1

Agency Number: 143-020
State Corporation Commission
Utilities Division

SERIES ID	0201-143
TITLE	Accident Reports - Electric
DESCRIPTION	Accidents reported by jurisdictional utilities in accordance with KSA 66-132. Includes physical injuries and electrocutions of persons in contact with transmission or distribution lines, time, location, and circumstances.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 50 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0207-143
TITLE	Accident Reports - Gas
DESCRIPTION	Accident reports, operating reports, and other documents related to natural gas companies regulated by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 50 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0186-143
TITLE	Accounting Section Workpapers
DESCRIPTION	Workpapers developed by the Accounting Section staff related to closed rate cases which are retained for use as examples in future rate cases or for use in appeals. These workpapers are not part of the docket file.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 40 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0189-143
TITLE	Annual Financial Reports
DESCRIPTION	Financial reports submitted annually by all public utilities regulated by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 10 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0191-143
TITLE	Card Files
DESCRIPTION	Index to proceedings involving each utility company.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0197-143
TITLE	Contracts
DESCRIPTION	Legal agreements between utilities which have been approved by the KCC.
RETENTION	See Comments
COMMENTS	Retain originals until microfilmed, then destroy hard copy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored in the KSHS museum.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1992-10-08
K.A.R. NUMBER	53-2-094

SERIES ID	0199-143
TITLE	Correspondence - Routine
DESCRIPTION	Division copies of general internal and external correspondence and memos sent and received.
RETENTION	See Comments
COMMENTS	Retain 3 years and then discard if routine, retain 3 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0204-143
TITLE	Energy Cost Adjustments (ECA)
DESCRIPTION	Monthly or periodic report filed by regulated electric utilities documenting detailed adjustments to current energy costs.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0205-143
TITLE	Gas B.T.U. Report
DESCRIPTION	Report filed by jurisdiction utilities reflecting BTU content level (the measure of natural gas's ability to produce heat) and BTU/Mcf at certain locations on company's system.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0208-143
TITLE	Gas Meter Report
DESCRIPTION	Annual reports by jurisdictional utilities about meter tests. Includes number of meters tested by geographical area, percentage of inaccuracy for each meter tested, summarizes results of tests.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0209-143
TITLE	Purchased Gas Adjustment (PGA) Reports
DESCRIPTION	Monthly or periodic report filed by regulated gas utilities detailing adjustments made on rates charged to customers for gas.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0210-143
TITLE	Rate Design Workpapers
DESCRIPTION	Workpapers developed by the KCC staff in preparing recommendations to the Commission regarding utility company requests in formal and informal cases which may contain confidential or trade secrets. These workpapers are not part of the docket file.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 40 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0212-143
TITLE	Tariffs
DESCRIPTION	Documents listing rates charged by regulated utilities which have been approved by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0216-143
TITLE	Wolf Creek Data Requests
DESCRIPTION	Documents related to requests submitted by the KCC staff to the owners of the Wolf Creek generating station for information related to rate cases.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0217-143
TITLE	Wolf Creek Docket Files
DESCRIPTION	Transcripts, orders, testimony, and other documents related to KCC proceedings in 4 cases involving the Wolf Creek generating station.
RETENTION	See Comments
COMMENTS	Retain originals 10 years, and until microfilmed or scanned, then transfer to archives. Retain microfilm or electronic copy permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-020
State Corporation Commission
Utilities Division
Pipeline Safety Section

SERIES ID	0431-143
TITLE	Kansas Universal Service Fund (KUSF) Banking Records
DESCRIPTION	Bank statements, correspondence, and other records related to the Kansas Universal Service Fund.
RETENTION	5 fiscal years
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0423-143
TITLE	Pipeline Safety Incident Reports
DESCRIPTION	Reports pertaining to natural gas incidents such as explosions, personal injury, or damages over $5,000. Reports created after 2017 are retained electronically.
RETENTION	10 calendar years
COMMENTS	Retain in office 5 calendar years, transfer to storage facility for 5 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2002-10-17 ; Revised 2019-10-16
K.A.R. NUMBER	53-2-132

SERIES ID	0420-143
TITLE	Pipeline Safety Inspection Reports
DESCRIPTION	Reports completed on a field inspection that are used to compile the annual inspection report.
RETENTION	10 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204