Kansas Records Retention Schedules

Results of Query:

Agency Code: 149 (Kansas State Board of Cosmetology. )

Page 1 of 1 showing 11 records of 11 total, starting on record 1

Agency Number: 149-001
Kansas State Board of Cosmetology

SERIES ID	0021-149
TITLE	Applications for Licensure - Incomplete
DESCRIPTION	Incomplete applications and supporting documentation for individuals, salons, facilities and schools licensed in the cosmetology, tanning and body art professions.
RETENTION	See comments
COMMENTS	Retain one year after last action on the application. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(3), (6), (9), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0001-149
TITLE	Auditors Reports
DESCRIPTION	Reports used to audit the new, renewal, and delinquent licenses.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0004-149
TITLE	Closed School Files
DESCRIPTION	Files and documents relating to inactive cosmetology schools.
RETENTION	See comments
COMMENTS	Retain in office three calendar years after closure. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(9), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0020-149
TITLE	Complaint Files
DESCRIPTION	Documents and investigation files related to complaints not resulting in disciplinary action.
RETENTION	See comments
COMMENTS	Retain for three years from last date of action.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(2), (3), (5), (9), (10), (11), (14), (20), (25), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0022-149
TITLE	Legal Files
DESCRIPTION	Disciplinary and licensure actions administered under the Kansas Administrative Procedure Act and Kansas Judicial Review Act.
RETENTION	See comments
COMMENTS	Retain for ten calendar years from last date of action on the file.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), (2), (3), (5), (9), (10), (11), (14), (20), (25), (30), KSA 77-503a
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0014-149
TITLE	License Cards - Practitioners
DESCRIPTION	Cards containing licensure history of individuals licensed by the agency.
RETENTION	See comments
COMMENTS	Retain in office until entered into electronic database. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0016-149
TITLE	Licensing Files - Apprentice
DESCRIPTION	Applications and supporting documentation for students licensed in the cosmetology and body art professions that are not licensed as a Kansas practitioner.
RETENTION	See comments
COMMENTS	Retain three calendar years after license is expired. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(3), (6), (9), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0017-149
TITLE	Licensing Files - Establishments
DESCRIPTION	Applications and supporting documentation for salons and facilities licensed in the cosmetology, tanning and body art professions.
RETENTION	See comments
COMMENTS	Retain three calendar years after applicant fails to renew or is deceased. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(6), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0015-149
TITLE	Licensing Files - Practitioners and Instructors
DESCRIPTION	Applications and supporting documentation for individuals licensed in the cosmetology and body art professions.
RETENTION	See comments
COMMENTS	Retain 10 calendar years after applicant fails to renew or is deceased. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(3), (6), (9), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0019-149
TITLE	Renewals - Establishments
DESCRIPTION	Renewal documentation for salons and facilities licensed in the cosmetology, tanning and body art professions.
RETENTION	See comments
COMMENTS	Retain for two years after renewal.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(6), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192

SERIES ID	0018-149
TITLE	Renewals - Practitioners and Instructors
DESCRIPTION	Renewal documentation for individuals licensed in the cosmetology and body art professions.
RETENTION	See comments
COMMENTS	Retain for four years after renewal.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221 (a)(6), (9), (14), (30)
APPROVED	2016-07-20
K.A.R. NUMBER	53-2-192