Kansas Records Retention Schedules

Results of Query:

Agency Code: 159 (Department of Credit Unions. )

Page 1 of 1 showing 11 records of 11 total, starting on record 1

Agency Number: 159-001
Department of Credit Unions

SERIES ID	0003-159
TITLE	Bond Claim Records
DESCRIPTION	Documents relating to bond claims filed by credit unions which are used to help recoup any losses by insurers.
RETENTION	See Comments
COMMENTS	Retain 5 years after settlement, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1992-04-09
K.A.R. NUMBER	53-2-117

SERIES ID	0006-159
TITLE	Call Reports
DESCRIPTION	Quarterly and semi-annual reports of condition surveys completed by the credit unions and filed electronically with the NCUA and used to monitor their financial condition.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16 ; Revised 2015-10-16
K.A.R. NUMBER	53-2-115

SERIES ID	0007-159
TITLE	Complaint Files
DESCRIPTION	Investigations conducted by the department into complaints by credit union consumers.
RETENTION	003 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(14)
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0011-159
TITLE	Credit Union Files
DESCRIPTION	Documents relating to the formation and operation of credit unions chartered in the state including correspondence, the charter and by-laws.
RETENTION	See Comments
COMMENTS	Retain 5 years after closure, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 17-2227
APPROVED	1992-04-09
K.A.R. NUMBER	53-2-092

SERIES ID	0013-159
TITLE	Examination Reports
DESCRIPTION	Yearly report submitted by agency examiners regarding the operation, financial condition & management of credit unions to ensure financial soundness & adherence to regulations.
RETENTION	See Comments
COMMENTS	Retain in office 10 years, then transfer hard copy to the archives, delete electronic version when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 17-2227
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0014-159
TITLE	Financial Performance Reports
DESCRIPTION	Documents generated semi-annually by the National Credit Union Administration containing financial & statistical data derived from the call sheets which help evaluate the performance of credit unions.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115

SERIES ID	0015-159
TITLE	Financial Statements
DESCRIPTION	Monthly financial statements filled out by credit unions with financial problems which are used by the agency to monitor their progress.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 17-2227
APPROVED	1992-04-09
K.A.R. NUMBER	53-2-092

SERIES ID	0018-159
TITLE	Liquidated Credit Unions Files
DESCRIPTION	Minutes, loan records, ledgers, etc. received from a dissolved credit union and transferred to the agency.
RETENTION	5 Years
COMMENTS	Retain 5 years, transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-04-16 ; Revised 2015-10-16
K.A.R. NUMBER	53-2-115

SERIES ID	0020-159
TITLE	Monitoring Reports
DESCRIPTION	Key operating ratios, growth factors, examination ratings, etc. generated to monitor the status of state-chartered credit unions.
RETENTION	002 cldr yrs
COMMENTS	Also maintained electronically.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0026-159
TITLE	Subject Files
DESCRIPTION	A wide variety of documents relating to the administration of the agency.
RETENTION	See Comments
COMMENTS	Contact State Archives for appraisal-if not accepted then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1992-04-09 ; Revised 2015-10-16
K.A.R. NUMBER	53-2-092

SERIES ID	0030-159
TITLE	Working Files - Examiners
DESCRIPTION	Memos, notes, examination sheets, etc. used by examiners during the process of reviewing the financial condition of credit unions.
RETENTION	See Comments
COMMENTS	Retain until next examination, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 17-2227
APPROVED	1998-04-16
K.A.R. NUMBER	53-2-115