Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-002 (Department of Administration. Office of Accounts and Reports)
Subagency: Payroll

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 173-002
Department of Administration
Office of Accounts and Reports
Payroll

SERIES ID	1074-173
TITLE	Court Ordered Withholding (COWs)
DESCRIPTION	Accounting records, remittance data, and document files for all court ordered withholdings including Chapter 60 and 61 garnishments, Income Withholding Orders, bankruptcy wage earner plans (WEP), IRS levies, and Federal student loan garnishments (CNG).
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2017-04-20
K.A.R. NUMBER	53-2-195

SERIES ID	1075-173
TITLE	Federal Forms 1042
DESCRIPTION	Forms and supporting documentation relating to Internal Revenue Service forms 1042.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2017-04-20
K.A.R. NUMBER	53-2-195

SERIES ID	1051-173
TITLE	Federal W-2 and W-2C Reports
DESCRIPTION	W-2 and W-2C forms required to be filed with the Federal Internal Revenue Service.
RETENTION	007 cldr yrs
COMMENTS	Returned paper copies retained until April 15th then destroy; Full file is stored electronically.
DISPOSITION	See Comments
RESTRICTIONS	K.S.A..45-221(a)(4)
APPROVED	2017-04-20
K.A.R. NUMBER	53-2-195

SERIES ID	1076-173
TITLE	Income Withholding Orders (IWOs) for Terminated Employees
DESCRIPTION	Income withholding orders generated on terminated state employees.
RETENTION	007 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2017-04-20
K.A.R. NUMBER	53-2-195

SERIES ID	1077-173
TITLE	Payroll System Control and Balancing Reports
DESCRIPTION	Variety of reports, work papers, queries, etc. relating to separate payroll accounts including but not limited to KPAY018, KPAY224, KREGPAY3, KPAYTRS1, Balance payroll to accounting spreadsheet, Cycle Balancing Spreadsheets, Paycycle Reports, Regent edits and work papers, direct deposit balancing work papers and KPay210 EFT.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13 ; Revised 2017-04-15
K.A.R. NUMBER	53-2-147

SERIES ID	1054-173
TITLE	SHaRP Paycheck Data by Employee
DESCRIPTION	KPAYSUM Report containing individual state employee paycheck information.
RETENTION	008 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2017-04-20
K.A.R. NUMBER	53-2-195

SERIES ID	1044-173
TITLE	W-2 and W-2C Workpapers
DESCRIPTION	Moving Expense Listing, Year End Verifying Reports, Negative Amounts, Deferred Compensation Analysis, VTSA Analysis, Form Totals, Sample Test W-2 prints, etc. relating to the supporting documentation for federal W-2 and W-2C forms.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147