Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-003 (Department of Administration. Architectural Services Division)
Subagency: Capitol Complex

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 173-003
Department of Administration
Architectural Services Division
Capitol Complex/Space Mgmt. Section

SERIES ID	0520-173
TITLE	1981-86 Space Working Papers
DESCRIPTION	Background documents used for preparation of a space management report entitled "1981-86 Space".
RETENTION	See Comments
COMMENTS	It is recommended that these records be disposed of immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0521-173
TITLE	Analysis of Space Use Report Working Papers
DESCRIPTION	Background documents used for the development of space management standards.
RETENTION	See Comments
COMMENTS	Retain until 1989, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0522-173
TITLE	Capitol Complex Building Files
DESCRIPTION	Records documenting the activities and the problems that have occurred in buildings within the Capitol Complex, in Department of Administration-owned buildings.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then selectively purge material at the discretion of the Capitol Complex engineer/architect. Transfer purged material to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0523-173
TITLE	Construction Files for Capitol Complex Buildings
DESCRIPTION	Records documenting all construction and renovation activities done on Capitol Complex buildings.
RETENTION	See Comments
COMMENTS	Retain in office for 11 years transfer to office storage for retention until disposal of the building except for items purged by Capitol Complex engineer/architect upon their discretion. Upon disposal of the building transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0524-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Records documenting the on-going Capitol Complex activities.
RETENTION	See Comments
COMMENTS	Retain in office until disposal of the building. Purging can then be done by the Capitol Complex engineer/architect. Transfer remaining records to the state archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0526-173
TITLE	Leases - Real Property and Capital Equipment
DESCRIPTION	Records documenting the interaction between this state agency and each leasing individual concerning the leasing of a building.
RETENTION	See Comments
COMMENTS	Retain in the office as long as the lease is active, then destroy upon expiration of the lease.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0525-173
TITLE	Leases - Real Property and Capital Equipment
DESCRIPTION	Records documenting leases between the state and private individuals who are leasing buildings to the state.
RETENTION	See Comments
COMMENTS	Retain the copy of the lease in the office while it is active and then for 5 years after expiration in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0527-173
TITLE	Prior Space Management Studies
DESCRIPTION	Space studies prepared by Governors planning section and the Division of Planning and Research.
RETENTION	See Comments
COMMENTS	Retain in office storage until no longer useful, and then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0528-173
TITLE	Special Projects File
DESCRIPTION	Records documenting the activities of state special projects personnel and associate engineers on projects requiring special approval by the legislature.
RETENTION	031 cldr yrs
COMMENTS	Retain in office files for 11 years and 15 years in off-site storage then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068