Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Management Staff Services Section

Page 1 of 1 showing 16 records of 16 total, starting on record 1

Agency Number: 173-004
Department of Administration
Personnel Services
Management Staff Services Section

SERIES ID	0708-173
TITLE	Adverse Actions File
DESCRIPTION	Working documents relating to employee demotions, dismissals, suspensions, or relief of duty with pay.
RETENTION	120 days
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)(25)
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0713-173
TITLE	Computer Maintenance Data
DESCRIPTION	Expenditure and telecommunication service requests made for the division.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-114

SERIES ID	0714-173
TITLE	Computer System Documentation - KIPPS
DESCRIPTION	Records related to the development, implementation, modification, and use of computer programs and systems related to the KIPPS system gathered prior to SHaRP implementation.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated computer programs and systems.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0717-173
TITLE	Historical Rules and Regulations File
DESCRIPTION	Variety of documents relating to the research and implementation of rules and regulations created which provides a history of any changes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging. This is the only complete set.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0718-173
TITLE	Kansas Quality Management (KQM) Files
DESCRIPTION	Variety of documents relating to the planning and implementation of KQM for the agency.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, transfer to storage facility for 3 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2018-12-06
K.A.R. NUMBER	53-2-202

SERIES ID	0719-173
TITLE	KIPPS Extract Files
DESCRIPTION	Documents and computer data containing ad hoc reports.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0720-173
TITLE	KIPPS Personnel Data
DESCRIPTION	Computer printout generated as an employee work history listing employment, length of service, and evaluation data maintained to ensure a smooth transition from KIPPS to the SHaRP computer system.
RETENTION	See Comments
COMMENTS	Transfer to storage facility for 62 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions per K.S.A. 45-221(a)(4)
APPROVED	2018-12-06
K.A.R. NUMBER	53-2-202

SERIES ID	0722-173
TITLE	Legislative Research and Information
DESCRIPTION	Research and data obtained for Senate and House bills which may have an impact on agencies.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0725-173
TITLE	Personnel Regulations
DESCRIPTION	Proposals, updates, changes, bulletins, and issues related to personnel regulations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0726-173
TITLE	Personnel Regulations Research - General
DESCRIPTION	Background information gathered for development of personnel regulations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0727-173
TITLE	Public Hearing Files
DESCRIPTION	Meeting notes and comments from public hearings on regulation changes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0728-173
TITLE	SHaRP Regulation Revision History Files
DESCRIPTION	Research and data compiled throughout the process to establish a new computer system for the Division of Personnel Services.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0729-173
TITLE	SHaRP Set-up Tables and Information
DESCRIPTION	Documentation used to set up system table for the SHaRP system.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0730-173
TITLE	Subject Files - Human Resource Development Unit
DESCRIPTION	Variety of documents relating to the activities of the Human Resource Development unit.
RETENTION	See Comments
COMMENTS	Retain in unit 1 year, transfer to the central files for 5 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0731-173
TITLE	Subject Files - Policy, Planning, and Information Services (PPIS) Unit
DESCRIPTION	Variety of documents, correspondence and research arranged by topic and used by the unit to conduct business.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0732-173
TITLE	Subject Files - Policy, Planning, and Information Services (PPIS) Unit Manager
DESCRIPTION	Variety of documents relating to the interests and operation of the unit.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114