Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-009 (Department of Administration. Division of Printing)

Page 1 of 1 showing 11 records of 11 total, starting on record 1

Agency Number: 173-009
Department of Administration
Division of Printing

SERIES ID	0801-173
TITLE	Active Personnel Files
DESCRIPTION	Records document all personnel transactions regarding current Division of Printing employees.
RETENTION	See Comments
COMMENTS	Retain in the office until the file is inactive (employee is no longer with the division), then retain permanently in the records room as inactive personnel files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0814-173
TITLE	Billing/Receiving Reports
DESCRIPTION	Hard copy and electronic reports documenting the cost accounting and production information.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2007-10-12
K.A.R. NUMBER

SERIES ID	0803-173
TITLE	CASK Reports - Division of Printing
DESCRIPTION	Computer printout reports received from CASK regarding the financial status of the State Printing office.
RETENTION	See Comments
COMMENTS	Retain for 1 fiscal year in office and 5 fiscal years in office storage.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0804-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Records of the interaction between the Division of Printing and other state agencies.
RETENTION	005 cldr yrs
COMMENTS	After office retention period is over transfer to archives for purging by the archives staff.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0805-173
TITLE	Daily Report of Jobs Completed
DESCRIPTION	Hard copy and electronic completed, pre-printed form used as an input document for the computer controlled cost acounting system.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2007-10-12
K.A.R. NUMBER	53-2-152

SERIES ID	0805-173
TITLE	Daily Report of Jobs Completed
DESCRIPTION	Completed, pre-printed form used as an input document for computer controlled cost accounting system.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0807-173
TITLE	Delivery Slips
DESCRIPTION	Completed, pre-printed forms documenting the delivery of printed materials to the agency which requested the material.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0809-173
TITLE	Interfunds - Division of Printing
DESCRIPTION	Pre-printed forms used to document payments made to the Printing division.
RETENTION	004 fisc yrs
COMMENTS	Retain for 2 fiscal years in office files and 2 fiscal years in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0811-173
TITLE	Job Tickets - Closed and Billed
DESCRIPTION	Records which document the printing job done by the Division of Printing for state agencies. These are jobs which have been completed, billed and may be used for future reference.
RETENTION	See Comments
COMMENTS	Retain current series (series = 2 years) plus 2 full prior series.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0814-173
TITLE	Micro-Reports
DESCRIPTION	Reports done on a microcomputer system to document cost accounting and production information.
RETENTION	003 fisc yrs
COMMENTS	This is a new system so presently there is only one year on hand. Retain in office for current month and 3 years in office storage.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0823-173
TITLE	Stock Issued Sheet
DESCRIPTION	Completed, pre-printed form documenting stock issued from the stockroom to job production.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068