Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-020 (Department of Administration. Office of Information Technology Services)
Subagency: Bureau of Information Services

Page 1 of 1 showing 18 records of 18 total, starting on record 1

Agency Number: 173-020
Department of Administration
Office of Information Technology Services
Bureau of Information Services

SERIES ID	0885-173
TITLE	5081 Computer Cards - Aid to Indigent Defendants
DESCRIPTION	Computer cards used to record the Aid to Indigents Defense database and source documents providing a summary of the expenditures.
RETENTION	See Comments
COMMENTS	Retain the beginning of the fiscal year and the accumulation during the fiscal year in the DISC office. At the end of the fiscal year send the entire accumulation to the agency.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0886-173
TITLE	5081 Computer Cards - Back Up Information
DESCRIPTION	Computer cards used as the back up for source documents of KPERS and the Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain cards until 3 months of information has been place on backup magnetic tape then destroy the cards.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0888-173
TITLE	Adds, Changes, Deletes to UCC1
DESCRIPTION	Completed, pre-printed forms submitted by agencies that are used in updating the Tape Management System.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0889-173
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0890-173
TITLE	Equipment Downtime Summary Reports
DESCRIPTION	Daily updated electronic records documenting downtime on equipment and software which is down in the central site computing area.
RETENTION	See Comments
COMMENTS	Retain while equipment is active and for 3 years after equipment is deactivated and out of DISC's control.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0891-173
TITLE	Information Center Software
DESCRIPTION	Software provided by the center to state agencies for their use.
RETENTION	See Comments
COMMENTS	Retain until improved software is available.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0892-173
TITLE	Information Management Detail Reports
DESCRIPTION	Reports regarding central site computing equipment giving a daily report of computer equipment, software activity and problems.
RETENTION	See Comments
COMMENTS	Retain for the life of the equipment plus 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0893-173
TITLE	Operating Systems - MVS
DESCRIPTION	Records related to the development, implementation, modification, and use of computer programs and systems.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated computer programs and systems.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0894-173
TITLE	Production Unit Shift Logs
DESCRIPTION	Daily logs completed by shift personnel on the events that occurred during their shift.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0895-173
TITLE	Requests for Job Submission to DISC Production Control Section
DESCRIPTION	Completed, pre-printed forms submitted by agencies requesting the Production Control Section to perform work. (Some agency work is scheduled by pre-established schedule.)
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0896-173
TITLE	System Channels to I/O Devices Configurations - IBM Systems
DESCRIPTION	Records related to the development, implementation, modification, and use of computer programs and systems.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated computer programs and systems.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0897-173
TITLE	System Channels to I/O Devices Configurations - Sperry System
DESCRIPTION	Records related to the development, implementation, modification, and use of computer programs and systems.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated computer programs and systems.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0898-173
TITLE	Tape Management System - (UCC1)
DESCRIPTION	Software system and database documents which directs the maintenance of computer tapes listing the current status of the tape library.
RETENTION	See Comments
COMMENTS	Database is stored on computer and should be retained permanently. Daily printouts are also generated and are to be retained for current day plus 5 prior days.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0899-173
TITLE	TEARS: Terminal Equipment Activity Reports
DESCRIPTION	Series of reports concerning maintenance activity associated with terminal equipment installed in the field providing a history of equipment on the UNIVAC and IBM systems, and used for billing.
RETENTION	See Comments
COMMENTS	Retain a history on equipment for 4 years. Deactivated equipment information is taken out of the active file and placed in a deactivated file within the computer and maintained permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-068

SERIES ID	0900-173
TITLE	User Availability of Hardware and Sperry System Software Reports
DESCRIPTION	Daily reports that provide information on up time on software and hardware for both the IBM and Sperry systems which also provide cumulative monthly and yearly data.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0901-173
TITLE	User File - Computer Operations Section
DESCRIPTION	Records documenting the interaction between the assistant director of the Computer Operations Section and various state agencies.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0902-173
TITLE	Vendor File - Computer Operations Section
DESCRIPTION	Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0903-173
TITLE	Worksheets for Rate Development
DESCRIPTION	Records used to document the development of a rate structure for charges to be made to state agencies for DISC services.
RETENTION	004 fisc yrs
COMMENTS	Retain longer if audit has not occurred. Destroy after audit is complete.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067