Kansas Records Retention Schedules

Results of Query:

Agency Code: 175-001 (Kansas Housing Resources Corporation. Administration)

Page 1 of 1 showing 12 records of 12 total, starting on record 1

Agency Number: 175-001
Kansas Housing Resources Corporation
Administration

Formerly Department of Commerce and Housing, Division of Housing.

SERIES ID	0001-175
TITLE	Emergency Repair Program (ERP) Files
DESCRIPTION	Documents including applications, correspondence, pictures, bids, fiscal information, and vouchers.
RETENTION	See Comments
COMMENTS	Retain 2 years in office, then transfer to storage facility for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2004-10-14 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-140

SERIES ID	0034-175
TITLE	Financial Statements
DESCRIPTION	Quarterly and annual financial statements, adjusting entries and workpapers.
RETENTION	008 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to storage facility for 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-147

SERIES ID	0002-175
TITLE	Financing Adjusting Factor (FAF) Loan Files
DESCRIPTION	Documents including correspondence, agreements, payment vouchers, and financial data.
RETENTION	See Comments
COMMENTS	Retain 25 years in office, then transfer to storage facility for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2004-10-14 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-140

SERIES ID	0003-175
TITLE	Grant Files - Emergency Shelter Grant Program
DESCRIPTION	Variety of documents relating to applications for federal, state, and private grants and to the implementation of those received.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0004-175
TITLE	Grant Files - Rental Rehabilitation Program
DESCRIPTION	Variety of documents dealing with applications for federally funded grants and the implementation of those awarded.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0006-175
TITLE	Interim Development Loan Files
DESCRIPTION	Documents including correspondence, agreements, payment vouchers, and financial data.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2004-10-14
K.A.R. NUMBER	53-2-140

SERIES ID	0007-175
TITLE	Kansas Accessibility Modification Program (KAMP) Files
DESCRIPTION	Documents including checklists, applications, correspondence, pictures, bids, fiscal information, and vouchers.
RETENTION	See Comments
COMMENTS	Retain 2 years in office, then transfer to storage facility for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2004-10-14 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-140

SERIES ID	0008-175
TITLE	Minutes - Governor's Commission on Housing
DESCRIPTION	Proceedings of regular or special meetings of the committee.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0009-175
TITLE	Program Histories
DESCRIPTION	Original documents and/or written descriptions describing or relating to the nature and history of a given program.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2004-10-14
K.A.R. NUMBER	53-2-140

SERIES ID	0010-175
TITLE	State Housing Trust Fund Notice of Fund Availability (NOFA) Files
DESCRIPTION	Documents including correspondence, agreements, payment vouchers, and financial data.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2004-10-14
K.A.R. NUMBER	53-2-140

SERIES ID	0035-175
TITLE	Vouchers - Payment
DESCRIPTION	Vouchers used to order and pay for goods and services including DA forms 100 thru 109, and DA-120.
RETENTION	008 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to storage facility for 5 fiscal years, then destroy. Supersedes the general schedule.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-147

SERIES ID	0036-175
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	008 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to storage facility for 5 fiscal years, then destroy. Supersedes the general schedule.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13 ; Revised 2019-05-30
K.A.R. NUMBER	53-2-147