Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-001 (Department of Health and Environment. Administration)

Page 1 of 1 showing 14 records of 14 total, starting on record 1

Agency Number: 264-001
Department of Health and Environment
Administration

SERIES ID	0535-264
TITLE	Rules and Regulations Adoption Process Files
DESCRIPTION	Economic impact statements, public hearing records, hearing officer reports and other documentation relating to revisions of administrative regulations as required by statute.
RETENTION	See Comments
COMMENTS	Retain until published plus 3 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-103

Agency Number: 264-001
Department of Health and Environment
Administration
Comptroller, Office of the

SERIES ID	0021-264
TITLE	Division of Environment Information Files
DESCRIPTION	Copies of various documents and notes related to the Division of the Environment finances - used for reference.
RETENTION	See Comments
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0028-264
TITLE	Federal Grant Programs Control and Reference Files
DESCRIPTION	Wide range of documents related to federal funded health and environment programs administered by KDHE: budgets, vouchers, reports, plans, correspondence, journals, ledgers, procedures, etc.
RETENTION	015 fisc yrs
COMMENTS	Earlier records from this series have been transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0030-264
TITLE	Gas and Oil Purchase in Kansas - Monthly Reports of
DESCRIPTION	Reports submitted to KDHE by initial purchasers (wholesalers) of gas and oil for the purpose of tax assessments - includes name of purchaser, date, quantity purchased, and tax assessed and paid.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0071-264
TITLE	Women, Infants, and Children Program - Subject Files
DESCRIPTION	Reference materials regarding the federal WIC (food issues) program: publications, reports, correspondence, and various financial documents.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

Agency Number: 264-001
Department of Health and Environment
Administration
General Services

SERIES ID	0078-264
TITLE	Internal Program Evaluation
DESCRIPTION	Documents relating to the evaluations of various programs within the agency.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-001
Department of Health and Environment
Administration
Legal Services

SERIES ID	0177-264
TITLE	Case Files
DESCRIPTION	Documents relating to case files including: correspondence, pleadings, transcripts, pictures, attorney work papers, complaints, etc.
RETENTION	007 cldr years post closure
COMMENTS	Transfer significant cases as determined by the agency in consultation with the state archives staff to the archives. Destroy all others.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted per K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426.
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0180-264
TITLE	Desk Reference Files
DESCRIPTION	Convenience aggregations of legal reference materials.
RETENTION	Retain until no longer useful, or superseded
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0706-629
TITLE	Estate Recovery Case Files
DESCRIPTION	Correspondence, eligibility history, probate pleadings, family agreements, and related documents relating to legal action taken to recover assets from deceased medical assistance recipients' estates.
RETENTION	005 cldr yrs post closure
DISPOSITION	Destroy
RESTRICTIONS	KSA 39-709b & 45-221(a)(1)(3)(14)(30)
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0176-264
TITLE	General Bureau Information Files
DESCRIPTION	Variety of documents dealing with information about specific bureaus in the department including: memoranda, letters, etc.
RETENTION	Until superseded or no longer useful
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0700-629
TITLE	Medical Subrogation Case Files
DESCRIPTION	Medical reports, police reports, accident inquiries, correspondence, and related documents relating to agency efforts to recover medical costs.
RETENTION	005 cldr yrs post closure
DISPOSITION	Destroy
RESTRICTIONS	KSA 39-709b & 45-221(a)(1)(3)(14)(30)
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

Agency Number: 264-001
Department of Health and Environment
Administration
Secretary's Office

SERIES ID	0186-264
TITLE	Federal/State Task Forces and Advocate Groups
DESCRIPTION	A variety of documents relating to the task forces on the state and federal level and the advocacy groups that have an impact on the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0188-264
TITLE	Health and Environment Case Files
DESCRIPTION	Reference copies of documents of case files. Contents include: information concerning cases, letters, attorney's notes, correspondence, etc.
RETENTION	Until Case is Closed
COMMENTS	Original Documents are held under 0177-264
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426.
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0190-264
TITLE	Proposed Kansas Administrative Rules and Regulations
DESCRIPTION	Documents relating to new and proposed amendments to existing regulations that govern the agency including: proposed regulations, notices, economic impact statements, hearing officer's report, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084