Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-003 (Department of Health and Environment. Health Division)
Subagency: Bureau of Family Health

Page 1 of 1 showing 12 records of 12 total, starting on record 1

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Family Health

SERIES ID	0313-264
TITLE	Administrative Files - Special Supplemental Nutrition Program for Women, Infants, and Children
DESCRIPTION	Documents used in the administration of the WIC program including: state plans, applications for WIC, budget applications, and regulations.
RETENTION	004 Federal Fisc yrs
COMMENTS	Federal Fiscal Year runs 10/01 - 09/30 Contact State Archives for appraisal - if not accepted then destroy
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0746-264
TITLE	Child Care License Investigation Files - Substantive
DESCRIPTION	Documents relating to complaints, investigations and the ultimate closure of licensed facilities and/or homes due to violations of the Maternal Hospitals or Homes and Homes for Children Act.
RETENTION	070 cldr yrs post closure
DISPOSITION	Destroy
RESTRICTIONS	KSA 65-507(b)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0744-264
TITLE	Child Care Licensing Files
DESCRIPTION	Application and renewals including supporting documentation relating to the licensing process including facility surveys to provide child care services for children.
RETENTION	007 cldr yrs post facility closure
DISPOSITION	Destroy
RESTRICTIONS	KSA 65-507B
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0301-264
TITLE	Children Deceased and 21 Years Old
DESCRIPTION	Documents of children who have died or turned 21 years of age including: applications, financial, insurance, reports, bills, action plans, authorization, correspondence, and other related records.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0331-264
TITLE	Client Records
DESCRIPTION	Documents relating to medical files on children including: applications, professional reports, authorizations, action plans, bills, correspondence, narrative, financial & insurance info.
RETENTION	See Comments
COMMENTS	Files are retained for 010 cldr years post first defining event: age 21, deceased, or closed case.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0218-264
TITLE	Health Care Facilities Risk Management Plans
DESCRIPTION	Documents submitted annually by health care facilities relating to their risk management plans and site review reports.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0761-264
TITLE	Local Agencies Payment Files
DESCRIPTION	Payment vouchers, reports, and other records documenting payments to local county health departments.
RETENTION	004 fisc yrs
COMMENTS	Retention Period is to meet federal requirements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0687-264
TITLE	Newborn Hearing Loss High Risk Questionnaire
DESCRIPTION	Questionnaire submitted by physicians to the Department of Health and Environment regarding a risk for hearing loss screening test given to all newborn infants.
RETENTION	See Comments
COMMENTS	Retain high risk newborn questionnaires 003 calendar years past 21, then destroy. Retain newborns not at risk questionnaires until aggregate data is determined, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 65-1155
APPROVED	1997-07-10
K.A.R. NUMBER	53-2-112

SERIES ID	0342-264
TITLE	Newborn Screening Notification records
DESCRIPTION	Documents used to alert doctors to an abnormal screening of a genetic disease, including lab reports from the KDHE laboratory, letters to physicians, correspondence and lab reports from physicians, forms, notes, spreadsheets created to generate aggregate data and make mail merges, etc. Data is also entered into the Bureau for Family Health web-based database system, which is maintained separately.
RETENTION	005 cldr yrs post final contact
COMMENTS	Final contact with either the parent or physician.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0747-264
TITLE	Quarterly Blood Lead Level Reports - Children
DESCRIPTION	Report compiled to monitor blood lead levels on individual children.
RETENTION	001 cldr yr
COMMENTS	The CDC maintains the electronic copy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0352-264
TITLE	Special Bequest Fund Files
DESCRIPTION	Documents used to keep track of money received and spent from the special bequest fund including: donations, interest receipts, memorials, expenditure records, advisory commission reports, wills.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0069-264
TITLE	Women, Infants, and Children Program - Check File Reports
DESCRIPTION	Monthly report listing all cashed or non-cashed checks issued under the federal WIC (food issue) program to participating food suppliers.
RETENTION	006 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075