Kansas Records Retention Schedules

Results of Query:

Page 1 of 1 showing 2 records of 2 total, starting on record 1

SERIES ID	0008-276
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, transfer to storage facility 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-04-13 ; Revised 2018-09-06
K.A.R. NUMBER	53-2-200

SERIES ID	0114-276
TITLE	Personnel Library System
DESCRIPTION	Electronic documents associated with the employment of active and inactive personnel: employee evaluation forms, applications of employment, background checks, timesheets, and other personnel materials, including medical files.
RETENTION	See Comments
COMMENTS	Retain entire employee file for length of employee's tenure plus 3 calendar years (5 calendar years for contract employees). Purge documents for regular and contract employees to create abstracted work history (appointment data and change of status information), a summary log of background checks and pertinent data, and retain abstract and summary for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(4) and HIPAA
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154