Kansas Records Retention Schedules
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Agency Code: 276-003 (Kansas Department of Transportation. Division of Administration)
Subagency: Bureau of Personnel Services
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Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Personnel Services
| SERIES ID |
0114-276 |
| TITLE |
Personnel Library System |
| DESCRIPTION |
Electronic documents associated with the employment of active and inactive personnel: employee evaluation forms, applications of employment, background checks, timesheets, and other personnel materials, including medical files. |
| RETENTION |
See Comments |
| COMMENTS |
Retain entire employee file for length of employee's tenure plus 3 calendar years (5 calendar years for contract employees). Purge documents for regular and contract employees to create abstracted work history (appointment data and change of status information), a summary log of background checks and pertinent data, and retain abstract and summary for 62 calendar years, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
Portions may be restricted under KSA 45-221(a)(4) and HIPAA |
| APPROVED |
2008-01-24
|
| K.A.R. NUMBER |
53-2-154 |
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