Kansas Records Retention Schedules
Results of Query:
Agency Code: 276-006 (Kansas Department of Transportation. Bureau of Design)
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starting on record 1
Agency Number: 276-006
Kansas Department of Transportation
Bureau of Design
The Bureau of Design is part of KDOT's Division of Engineering and Design (276-018).
| SERIES ID |
0132-276 |
| TITLE |
Highway Project Files |
| DESCRIPTION |
These files contain original design plans, project records and "as built" plans.The files may contain details for survey, road, bridge, geology, geotechnical, traffic, right-of-way, pavement, landscape, utilities, and railroad construction information as well as construction contract pay items, materials testing and other pertinent project information. |
| RETENTION |
Permanent |
| COMMENTS |
Files are stored electronically, except some early original historical plan sets are on microfilm |
| DISPOSITION |
Permanent |
| RESTRICTIONS |
K.S.A. 45-221(a)(1)(12)(13)(45) |
| APPROVED |
2017-01-01
; Revised 2017-01-19 |
| K.A.R. NUMBER |
53-2-194 |
Agency Number: 276-006
Kansas Department of Transportation
Bureau of Design
Bridge Management Unit
The Bureau of Design is part of KDOT's Division of Engineering and Design (276-018).
| SERIES ID |
0126-276 |
| TITLE |
AASHTO BRIDGEWare Software (VIRTIS/OPIS/PONTIS System) |
| DESCRIPTION |
Bridge management software system developed by the American Association of State Highway and Transportation Officials (AASHTO), licensed and used by KDOT. All database files contain the BRIDGEWare database schema (tables and relationships) and are populated with system data. VIRTIS provides bridge load rating information, OPIS is used for bridge designs for superstructures, and PONTIS is used for bridge management . VIRTIS/OPIS data is used for analysis in the Bridge Overload Permit Routing System (BOPRS). The Bridge Workspace is the master outline for all of the data pertaining to each bridge. |
| RETENTION |
See Comments |
| COMMENTS |
Software is backed-up on network servers. Data is static and refreshed by AASHTO as needed. Retain until no longer useful or superseded, then destroy. |
| DISPOSITION |
See Comments |
| RESTRICTIONS |
None |
| APPROVED |
2010-10-28
|
| K.A.R. NUMBER |
53-2-165 |
| SERIES ID |
0127-276 |
| TITLE |
Bridge Overload Permit Routing System (BOPRS) |
| DESCRIPTION |
An Access database used to track and analyze vehicle configurations for bridge super-load permit applications. The BridgeWare VIRTIS/OPIS/PONTIS System, a family of software developed by the American Association of State Highway and Transportation Officials (AASHTO) and licensed by KDOT, contains structural engineering data for bridges. VIRTIS bridge data is exported to static input files, defining structure geometry, type, and materials, to be used by the Bridge Rating and Analysis of Structural Systems (BRASS) client application to load rate a structure. Vehicle configuration data from the permit application (i.e. origin, destination, company and contact, truck information: GVW, # axles, axle width, length, height, and cargo description) is entered into the BOPRS database. A designated route is established within BOPRS and associated road segments and bridges are identified. BOPRS initiates the execution of the BRASS software, using the vehicle configuration data in BOPRS as well as the
static structure input file models created by VIRTIS, to produce the load rating detail for bridges on the designated route. The analysis results are stored in BOPRS and the route is reviewed for suitability and revised if necessary to avoid problem structures. Historical data is used for
reporting and special requests. |
| RETENTION |
See Comments |
| COMMENTS |
Retain for five years, then destroy. At the end of BOPRS useful life, a snapshot of the BOPRS analysis data tables and relationships will be created and saved on a network server and retained for five years, then destroyed. |
| DISPOSITION |
See Comments |
| RESTRICTIONS |
None |
| APPROVED |
2010-10-28
|
| K.A.R. NUMBER |
53-2-165 |
| SERIES ID |
0128-276 |
| TITLE |
Bridge Overload Permit Routing System (BOPRS) Outputs |
| DESCRIPTION |
Outputs from the Bridge Overload Permit Routing System (BOPRS). |
| RETENTION |
005 fiscal years |
| COMMENTS |
Analysis results are stored in BOPRS. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
2010-10-28
|
| K.A.R. NUMBER |
53-2-165 |
| SERIES ID |
0130-276 |
| TITLE |
Bridge Super-Load Permit Applications |
| DESCRIPTION |
Applications, call sheets, notes, and route approval records for issuance of super-load permits processed by the Bridge Management Unit for all State maintained roads. Historical data used for reporting and analysis by the KDOT Bureau of Transportation Planning, Multi-Modal Planning Section. |
| RETENTION |
See Comments |
| COMMENTS |
Retain for five years, or until entered into the Bridge Oversize/Overweight Permit Routing System (BOPRS), then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
2010-10-28
|
| K.A.R. NUMBER |
53-2-165 |
Agency Number: 276-006
Kansas Department of Transportation
Bureau of Design
Bridge Management Unit
Multi-Agency Records
The Bureau of Design is part of KDOT's Division of Engineering and Design (276-018).
| SERIES ID |
0129-276 |
| TITLE |
Bridge Regular Oversize/Overweight Permit Applications |
| DESCRIPTION |
Applications, call sheets, notes, and route approval records for issuance of super-load permits processed by the Kansas Department of Revenue-Motor Carrier Services Bureau, Kansas Central Permit Office (formerly known as the Kansas Department of Revenue-Kansas Trucking Connection), and Motor Carrier Inspection Stations, on behalf of KDOT. Historical data is used for reporting and analysis by the KDOT Bureau of Transportation Planning, Multi-Modal Planning Section. |
| RETENTION |
See Comments |
| COMMENTS |
Retain for five years, then destroy.
See also record series ID: 0045-280.
|
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
2010-10-28
|
| K.A.R. NUMBER |
53-2-164 |
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