Kansas Records Retention Schedules

Results of Query:

Agency Code: 276-034 (Kansas Department of Transportation. Office of Financial and Investment Management)

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 276-034
Kansas Department of Transportation
Office of Financial and Investment Management

SERIES ID	0144-276
TITLE	Debt-related prequalification documents
DESCRIPTION	Documents created and maintained to identify qualified commercial bank liquidity providers.
RETENTION	Retain for five years, then destroy.
DISPOSITION	Destroy by shredding.
RESTRICTIONS	Restricted per KSA 45-221(a)(18), KSA 45-221(a)(27).
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0146-276
TITLE	Highway Debt Management contracts
DESCRIPTION	Records related to debt management contracts for the agency including remarketing agents, advisors, underwriters, and rating agencies.
RETENTION	Retain 5 years following completion of the contract, then destroy.
COMMENTS	Supersedes general schedule retention series for contracts.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27).
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0147-276
TITLE	Highway Debt Management records
DESCRIPTION	Records related to agency debt service and bond proceeds. Includes disclosure and procurement documents, resolutions, and transaction analysis. Does not include canceled certificates, contracts, policy documents, prequalification documents, reports, or rating agency presentations scheduled separately.
RETENTION	See comments.
COMMENTS	Retain 5 years following the cancellation of the bond certificate or closure of book entry, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27).
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0145-276
TITLE	Highway Debt Management Reports
DESCRIPTION	Reports generated for internal use for the management of agency debt and investments, including no event of default certificate report, debt management placemat, weekly variable rate debt snapshot for internal use only, and the quarterly report to liquidity providers as required by contract.
RETENTION	See comments
COMMENTS	Retain quarterly report to liquidity providers until superseded or until end of next quarterly reporting period, then destroy. Destroy internal reports when no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27).
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0004-276
TITLE	Highway Revenue Bonds - Completed or Retired
DESCRIPTION	Certificate of registered highway bonds sent to the agency documenting completed payment by the owner.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years after payment completed or retired, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0151-276
TITLE	Rating Agency Presentations
DESCRIPTION	Presentations provided to educate rating analysts on Kansas Department of Transportation revenues, debt service coverage, and debt management policies and practices in support of the rating agencies issuance of a credit rating.
RETENTION	See comments
COMMENTS	Transfer one electronic copy at time of creation to State Archives for appraisal and possible purging. Retain original electronic version until superseded or no longer useful, then destroy.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2012-04-19
K.A.R. NUMBER	53-2-171