Kansas Records Retention Schedules

Results of Query:

Agency Code: 350-001 (Juvenile Justice Authority. Central Office)

Page 1 of 1 showing 18 records of 18 total, starting on record 1

Agency Number: 350-001
Juvenile Justice Authority
Central Office

SERIES ID	0003-350
TITLE	Case Management Files
DESCRIPTION	Memorandum of agreement, correspondence, billings, legal information, critical incidents, Block Grant Programs, etc. relating to juveniles placed in the care of contracted community agencies.
RETENTION	See Comments
COMMENTS	Retain until contract is expired plus 2 years, transfer to the records center for 3 years, then destroy. Retain critical incidents 10 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1609
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0005-350
TITLE	Community Planning Files
DESCRIPTION	Correspondence, vouchers, budgets, strategic plans, etc. relating to mandated program requiring communities to provide services for offenders.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0006-350
TITLE	Consultant Contract Files
DESCRIPTION	Correspondence, legal and fiscal information relating to contract made between the Juvenile Justice Authority and consultants.
RETENTION	See Comments
COMMENTS	Retain until contract is expired plus 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0008-350
TITLE	Correspondence - Commissioner
DESCRIPTION	Incoming and outgoing letters and memoranda by the commissioner.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0009-350
TITLE	Correspondence - Deputy Commissioner
DESCRIPTION	Routine incoming and outgoing letters and memoranda from the deputy commissioners.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0010-350
TITLE	Correspondence - Legal
DESCRIPTION	Incoming and outgoing letters and memoranda relating to legal matters.
RETENTION	See Comments
COMMENTS	Retain routine correspondence until no longer useful, then destroy. Retain policy making correspondence until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(14) & (25)
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0013-350
TITLE	Employee Investigation Files
DESCRIPTION	Documents relating to internal investigations into allegations of misconduct by agency staff.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)(11)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0162-350
TITLE	Extensive Medical Reports
DESCRIPTION	Electronic and hard copy relating to medical expenses incurred by juvenile offenders during placement at one of the juvenile correctional facilities.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3) & 38-1609 & HIPAA
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0020-350
TITLE	Interstate Compacts - Juveniles
DESCRIPTION	Compact, reports, transfer form, etc. relating to agreements made with other states to transfer or extradite juveniles.
RETENTION	See Comments
COMMENTS	Retain until case is closed and juvenile offender reaches age 18 if probation is finished, otherwise retain until age 23 or parolee terminations, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1609
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0021-350
TITLE	Juvenile Correctional Facilities Files
DESCRIPTION	Correspondence, grievances, monthly reports, critical incidences, etc. relating to juveniles incarcerated in one of the juvenile correctional facilities.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1608
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0022-350
TITLE	Juvenile Offenders Intake and Assessment Files
DESCRIPTION	Contracts, correspondence, billings, legal information, etc. relating to the final determination for a juvenile's placement.
RETENTION	See Comments
COMMENTS	Retain in office 5 years after discharge date, then transfer to the Master Juvenile Offender File and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	KSA 38-1609
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0023-350
TITLE	Juvenile Offenders Intensive Supervision Program Files
DESCRIPTION	Contracts, correspondence, billings, legal and program information relating to contracting agencies which provide services to juveniles within the community.
RETENTION	See Comments
COMMENTS	Retain in office until expiration of contract plus 2 years, transfer to the records center for 3 years, then transfer legal and program portions to the archives, destroy remainder.
DISPOSITION	Archives
RESTRICTIONS	KSA 38-1609
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0024-350
TITLE	Juvenile Offenders Placement Files
DESCRIPTION	Copy of journal entry, referral, confirmation, notification, placement form relating to the placement of individual juvenile offenders within the four juvenile correctional facilities.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1609
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0025-350
TITLE	Kansas Advisory Group Files
DESCRIPTION	Documents relating to the Kansas Advisory Board which supervised operations at the advent of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0027-350
TITLE	Service Providers Files
DESCRIPTION	Provider agreement, billings, correspondence, etc. relating to group homes, foster homes and counseling centers which provide services to juvenile offenders.
RETENTION	See Comments
COMMENTS	Retain until contract is expired plus 2 years, transfer to the records center for 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0028-350
TITLE	Subject Files - Commissioner
DESCRIPTION	Variety of documents relating to the operation and administration of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0029-350
TITLE	Subject Files - Public Information Officer
DESCRIPTION	Variety of documents relating to interests and activities of the public information officer.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0030-350
TITLE	Working Files - Grants
DESCRIPTION	Documents relating to planning and preparing grant applications to supplement agency programs.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119