Kansas Records Retention Schedules

Results of Query:

Agency Code: 365 (Kansas Public Employees Retirement System)

Page 1 of 1 showing 60 records of 60 total, starting on record 1

Agency Number: 365-001
Kansas Public Employees Retirement System
Administration Division

SERIES ID	0060-365
TITLE	KPERS Internal Audit records
DESCRIPTION	Audits of internal workflow and processes conducted by KPERS Internal Auditor and related supporting documentation.
RETENTION	See comments
COMMENTS	Records are maintained in original form (paper or electronic) for seven fiscal years, then archived electronically for an additional three years. Electronic records are purged (deleted) ten fiscal years from date of last access. Transfer internal audit reports to the State Archives annually.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 74-4909(10)
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

Agency Number: 365-001
Kansas Public Employees Retirement System
Administration Division
Administrative

SERIES ID	0001-365
TITLE	Actuarial Reports
DESCRIPTION	Technical reports on the Retirement System's assets and liabilities and actuarial valuations, methods, assumptions, and experience, including actuarial experience studies, annual valuation reports, and death and disability program reports.
RETENTION	Permanent
DISPOSITION	Office Storage
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0002-365
TITLE	In-house Litigation Records
DESCRIPTION	Case files for district court actions and administrative appeals of agency actions.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11),(25), Atty Gen Opinion No. 97-40
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0003-365
TITLE	Internal Revenue Service Rulings
DESCRIPTION	General and specific documents related to the Retirement System's status under the Internal Revenue Code, including letters and supporting documentation, IRS Private Letter Rulings, supporting documentation, and other supporting documentation.
RETENTION	Permanent
DISPOSITION	Office Storage
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0004-365
TITLE	Qualified Domestic Relations Orders (QDROs)
DESCRIPTION	Court orders and supporting records providing for division of retirement account assets in divorce cases.
RETENTION	See Comments
COMMENTS	Retain until satisfaction of payment to alternate payee or death of alternate payee then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Fiscal Administrative

SERIES ID	0005-365
TITLE	15% Employer Files
DESCRIPTION	Documents relating to members files whose excess contributory assessments at retirement increase their final average salary about 15%.
RETENTION	See Comments
COMMENTS	Retain paper copy 3 calendar years then transfer to Employer Files and retain accordingly. Retain electronic format until no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0006-365
TITLE	Affiliation Database
DESCRIPTION	Employer requests for affiliation which become part of Employer Files once the employer has been affiliated.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0007-365
TITLE	Arrearage Adjustments
DESCRIPTION	Adjustments computed to member's records for previous years including form K-17.
RETENTION	See comments
COMMENTS	Retain paper format 2 calendar years then microfilm and destroy paper original. Retain microfilm permanently.
DISPOSITION	See Comments
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0008-365
TITLE	Census Survey
DESCRIPTION	Quarterly Survey of the Finances of Public Employee Retirement Systems summarizing KPERS' financial status.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0009-365
TITLE	Contribution Report Check Sheet
DESCRIPTION	Grade sheets made on annual reports evaluating the annual performance of KPERS employers.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0042-365
TITLE	Electronic Fund Transfers (EFT)
DESCRIPTION	Banking information--code secured.
RETENTION	Permanent
COMMENTS	Retain electronic format for 10 calendar years, and hard copy permanently in office storage. EFT contractor has records as well.
DISPOSITION	Office Storage
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0043-365
TITLE	Employer Contributions--Electronic Funds Transfers
DESCRIPTION	Employer contribution breakdown records generated on all payments made via Automated Clearing House debit (Electronic Funds Transfers) from inception to present.
RETENTION	010 cldr yrs
COMMENTS	Information stored electronically on pc, FS mini server, summary info on AS400, and the vendor has records.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0010-365
TITLE	Employer Files
DESCRIPTION	All pertinent employer information such as affiliation documents, contribution rate letters, designations of agent, and period of service letters.
RETENTION	Permanent
DISPOSITION	Office Storage
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0011-365
TITLE	Government Finance Officers Association Questionnaire--Pendat Survey
DESCRIPTION	Questionnaire submitted by the Government Finance Officers Association which compiles information on public pension systems benefit formulas, number of members and retirees and employers, and contributions, through the Pendat survey every two years.
RETENTION	004 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0012-365
TITLE	KPERS Annual Report Work Papers
DESCRIPTION	Work papers used in preparation of KPERS Comprehensive Annual Financial Report.
RETENTION	005 fisc yrs
COMMENTS	Retain notebooks 5 fiscal years in office, then retain until no longer useful. Auditor work papers also would contain some of this content.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0013-365
TITLE	Penalties Files
DESCRIPTION	Late penalty assessments assessed to contributing local employers which made late payments of contributions.
RETENTION	See Comments
COMMENTS	Keep paper 2 calendar years then microfilm and destroy paper original. Keep microfilm permanently.
DISPOSITION	See comments
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Fiscal Corporate Accounting

SERIES ID	0014-365
TITLE	Auditor's Confirmation Letters
DESCRIPTION	Letters of account information for auditors of Security Benefit Group funds and others.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0015-365
TITLE	Automated Clearing House (ACH) Recoveries
DESCRIPTION	Records relating to electronically deposited member benefits returned by banks for any reason and monthly reconciliation of the ACH account.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0016-365
TITLE	Budget Monitoring Reports
DESCRIPTION	Monthly financial schedules reporting administrative expenses by divisions and accounts.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0017-365
TITLE	Cancelled Warrant Letters
DESCRIPTION	Listings and approval of cancellation of warrants issued by KPERS, through the cancellation process by Accounts and Reports and includes warrants received that have outlawed.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0018-365
TITLE	Insurance Carrier Transactions Files
DESCRIPTION	Payments and correspondence with KPERS insurance carrier which can include Optional Life, Basic Group Life, and Administrative Services.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4909(10)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0019-365
TITLE	School Transfer Letters
DESCRIPTION	Worksheets and letters associated with quarterly transfer of monies to KPERS from the Kansas Department of Education.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0020-365
TITLE	Transfer Letters
DESCRIPTION	Letters documenting transfer of funds received from State Treasurer to KPERS for various funds.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Fiscal Employer Reporting

SERIES ID	0021-365
TITLE	Annual Member Contribution Reports
DESCRIPTION	Employer reports generated on each member's 4% contribution and adjustments.
RETENTION	See comments
COMMENTS	Retain paper format 5 calendar years then microfilm and destroy original. Retain microfilm permanently. Information is also entered on AS400 member records.
DISPOSITION	See Comments
RESTRICTIONS	KSA 74-4909
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Fiscal Investment Accounting

SERIES ID	0022-365
TITLE	Manager Confirmation Files
DESCRIPTION	Form documenting the trades that managers or brokers have bought or sold.
RETENTION	010 fisc yrs
COMMENTS	Retain paper active in office 2 fiscal years, transfer to the records center for 8 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0023-365
TITLE	Managers' Contract Files
DESCRIPTION	Contractual obligation made between investment managers and KPERS and maintained for reference regarding the manager fee payments.
RETENTION	See comments
COMMENTS	The actual DA-146 contract form originates in Fiscal Services Investment Accounting and is filed with a copy of the contract for agency reference when paying the managers' fees. Keep until inactive/released, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0024-365
TITLE	Managers' Fees and Correspondence Files
DESCRIPTION	Invoices relating to all managers' fees, payments, and correspondence.
RETENTION	010 fisc yrs
COMMENTS	Retain active in office 3 fiscal years, transfer to the records center for 7 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0044-365
TITLE	Monthly Custodial Bank Financial Records
DESCRIPTION	Monthly financial statements furnished by KPERS custodial bank summarizing each month's activities and the statements are used for reconciliation, reporting and tracking of financial information pertinent to all KPERS investments and finances.
RETENTION	See comments
COMMENTS	Paper and computer disk formats. Paper is the summary of financial statements, and CD is detailed information. Retain CD 15 fiscal years active in office, and hard copy permanently in office storage. Custodial bank also has records.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0045-365
TITLE	Monthly Manager Reports
DESCRIPTION	Reports submitted by managers summarizing monthly investment activities and assets held and maintained for reference in reconciliation of the manager and custodial bank accounts.
RETENTION	See comments
COMMENTS	Retain the record copy 2 fiscal years active in office, then transfer to State Records Center for 8 fiscal yrs, then destroy. Retain convenience copies 2 fiscal yrs., then destroy. Retain the electronic copy until no longer useful. An original manager report is also retained by Investments Division.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Investment

SERIES ID	0046-365
TITLE	Monthly Manager Reports
DESCRIPTION	Reports submitted by managers summarizing monthly investment activities and assets held and maintained for reference in reconciliation of the manager and custodial bank accounts.
RETENTION	010 fisc yrs
COMMENTS	Retain the record copy 2 fiscal years active in office, then transfer to State Records Center for 8 fiscal yrs, then destroy. Fiscal Division retains convenience copies 2 fisc yrs., then destroy. Retain the electronic copy until no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

Agency Number: 365-003
Kansas Public Employees Retirement System
Member Services Division

SERIES ID	0059-365
TITLE	KPERS Membership Records
DESCRIPTION	Any document created or submitted to the Agency relating to the maintenance of a person's membership account with the Kansas Public Employees Retirement System. These include, but are not limited to, KPERS forms, correspondence, phone logs, and/or vital records maintained by the Agency.
RETENTION	150 calendar years from date of last retrieval
COMMENTS	Records are stored electronically in KPERS Integrated Technology Solution database and on microfilm or microfiche. Those records that have not been accessed 150 years from the last retrieval date will be permanently purged/deleted from the system.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 74-4909(10)
APPROVED	2014-01-23
K.A.R. NUMBER	53-2-179

Agency Number: 365-003
Kansas Public Employees Retirement System
Member Services Division
Member Services

SERIES ID	0025-365
TITLE	Board Statistics
DESCRIPTION	Statistical reports generated to provide membership numbers used in the compilation of the board summary report.
RETENTION	003 fisc yrs
COMMENTS	Destroy paper, retain electronic format until no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0026-365
TITLE	Subject Files
DESCRIPTION	Variety of documents arranged by subject category relating to the operations of member services.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	Portions may be restricted.
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-004
Kansas Public Employees Retirement System
Investments Division
Investment

SERIES ID	0027-365
TITLE	Attribution Analysis
DESCRIPTION	Documents containing the portfolio attribute analysis which attempts to determine the difference between the performance and the benchmark.
RETENTION	003 fisc yrs
COMMENTS	Exists in electronic format only.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0047-365
TITLE	Consultant Files
DESCRIPTION	Documents containing information compiled on outside consultants utilized by the Investment Department and the Board.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(b)(4)
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0028-365
TITLE	Deal Flow Records
DESCRIPTION	Reports containing information on potential investments for the real estate section of the Investment Department.
RETENTION	See Comments
COMMENTS	Destroy after 1 fiscal year unless the investment is purchased, then place in the appropriate investment record series and retain accordingly.
DISPOSITION	See comments
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0048-365
TITLE	Educational Seminars Files
DESCRIPTION	Documents related to the educational seminars that the Investment Department has created and presented.
RETENTION	006 cldr yrs
COMMENTS	Retain electronic and paper format 6 calendar years, then retain until no longer useful. See also Employee Training Files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0029-365
TITLE	Investment Policy Objectives and Guidelines Statement
DESCRIPTION	Statements instructing the Board and Investment Department to handle various investment decisions, including setting parameters.
RETENTION	See comments
COMMENTS	Retain paper and electronic copy 1 fiscal year or until no longer useful, then transfer one paper copy to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0031-365
TITLE	Investments--Alternatives
DESCRIPTION	Documents relating to each of the investments made by the Investment Department in alternative investments including both direct placements and limited partnerships and all investments since inception (both pre-1991 and post 1996).
RETENTION	see comments
COMMENTS	Retain all active investments until sold, plus 10 fiscal years--partnerships are considered closed when the partnership is liquidated. See Investments--Pre-1991 Reconstructed Files.
DISPOSITION	See Comments
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0049-365
TITLE	Investments--Pre-1991 Reconstructed Files
DESCRIPTION	Documents related to information on reconstructed files for pre-1991 investments involved in litigation.
RETENTION	See comments
COMMENTS	Retain all active investments until sold, plus 10 fiscal years--partnerships are considered closed when the partnership is liquidated. Consult Kansas Litigation Group before destroying pre-1991investment records involved in litigation. If litigation is concluded, then destroy. Retain summary subject files and selected KPERS legal documents such as pleading files, depositions, some investment analyses, investment manager records, documents produced by other parties related to the litigation, reports and records of the Joint Legislative Committee and Committee of Legislative Post Audit, and transfer to State Archives for purging.
DISPOSITION	See comments
RESTRICTIONS	Portions may be restricted.
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0032-365
TITLE	Investments--Real Estate Investment Trusts
DESCRIPTION	Documents containing information on the investments by the investment department in Real Estate Investment Trusts.
RETENTION	010 fisc yrs
COMMENTS	Retain paper active in office 5 fiscal years, transfer to office storage for 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0030-365
TITLE	Investment Status and Activity Surveys
DESCRIPTION	Company or investment publication surveys that the Investment Department has completed such as and aggregate results that are returned to KPERS such as investment performance or allocations.
RETENTION	002 fisc yrs
COMMENTS	Exists in both paper and electronic formats.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0033-365
TITLE	Legislative Post Audit Performance Reports Work Papers
DESCRIPTION	Work papers used to help compile the Legislative Post-Audit Performance Report.
RETENTION	See comments
COMMENTS	Retain 6 fiscal years active in office, then destroy. See Audit Reports.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0050-365
TITLE	Manager Reports
DESCRIPTION	Documents related to portfolio managers' monthly reports/updates either in paper or electronic format.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0051-365
TITLE	Managers Files
DESCRIPTION	Documents related to information on separate account managers, including new manager notebook and yearly manager disclosures.
RETENTION	010 fisc yrs
COMMENTS	Retain paper and electronic format 8 fiscal years active in office, 2 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(b)(4)
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0052-365
TITLE	Monthly Performance Reports
DESCRIPTION	Reports containing the monthly performance report for the KPERS portfolio; the Treasurer's Unclaimed Property Fund; the Senior Services Trust Fund; any additional future portfolios; and the electronic spreadsheets calculating monthly performance.
RETENTION	See comments
COMMENTS	Retain paper 15 fiscal years, retain electronic copy 6 fiscal years, electronic calculators should be kept until no longer useful, then destroy.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0034-365
TITLE	Real Estate Appraisals
DESCRIPTION	Documents relating to the appraised value of separate and grouped properties.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0056-365
TITLE	Real Estate Investments Pooled Account Properties
DESCRIPTION	Documents related to pooled investments through the Non-Core Real Estate Sector.
RETENTION	010 fisc yrs
COMMENTS	Retain both paper and electronic format 8 fiscal years active in office, 2 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(b)(4)
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0035-365
TITLE	Real Estate Investments Separate Account Properties
DESCRIPTION	Documents relating to all properties that the investment department has bought and sold, but does not include real estate appraisals--also known as the Core Real Estate Sector.
RETENTION	010 fisc yrs
COMMENTS	See also Real Estate Appraisals
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0036-365
TITLE	Reconciliation Files--Monthly
DESCRIPTION	Documents relating to monthly reconciliation's of REITS Real Estate Investment Trusts Securities and Real Estate Properties to the custodial bank system.
RETENTION	002 fisc yrs
COMMENTS	Exists in both paper and electronic format. Custodial bank also has records.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0037-365
TITLE	Reconciliation Files--Quarterly
DESCRIPTION	Documents relating to quarterly reconciliation's of REITS Real Estate Investment Trusts Securities and Real Estate Properties to the custodial bank system.
RETENTION	002 fisc yrs
COMMENTS	Exists in both paper and electronic format. Custodial bank also has records.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0038-365
TITLE	Research Articles and Updates
DESCRIPTION	Documents written by KPERS relating to information on investment internet updates, position papers, KPERS investment history and general articles that are prepared to keep staff informed on investment issues.
RETENTION	See comments
COMMENTS	Retain documents drafted by KPERS 5 calendar years, transfer 1 copy to the archives and retain reference materials until no longer useful, then destroy. See also Policy Statements.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0039-365
TITLE	Trade Tickets
DESCRIPTION	Trade tickets for when an investment transaction occurs.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0040-365
TITLE	Weekly Performance Reports
DESCRIPTION	Reports containing estimated, not actual, updates on KPERS portfolio performance.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-004
Kansas Public Employees Retirement System
Investments Division
Investment
Chief Investment Officer

SERIES ID	0041-365
TITLE	Asset/Liability Studies
DESCRIPTION	Documents including the asset/liability study done every three years including supporting documents.
RETENTION	See comments
COMMENTS	Retain until superceded plus 2 fiscal years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-4921(4)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 365-004
Kansas Public Employees Retirement System
Investments Division
Investment Alternative Investments

SERIES ID	0058-365
TITLE	Valuations
DESCRIPTION	Documents related to information on the valuation of each of the alternative investments.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years in office, 8 fiscal years in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

Agency Number: 365-004
Kansas Public Employees Retirement System
Investments Division
Investment Publicly Traded

SERIES ID	0053-365
TITLE	Publicly Traded Reports--Annually/Board
DESCRIPTION	Documents monitoring publicly traded securities including the derivative report, diversification report, prohibited transaction, turnover report, securities lending report and monthly monitoring backup.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0054-365
TITLE	Publicly Traded Reports--Monthly
DESCRIPTION	Documents monitoring publicly traded securities including the derivative report, diversification report, prohibited transaction, turnover report, securities lending report and monthly monitoring backup.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0055-365
TITLE	Publicly Traded Reports--Quarterly
DESCRIPTION	Documents monitoring publicly traded securities including the derivative report, diversification report, prohibited transaction, turnover report, securities lending report and monthly monitoring backup.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

Agency Number: 365-004
Kansas Public Employees Retirement System
Investments Division
Investment Real Estate

SERIES ID	0057-365
TITLE	Tax Returns and Audited Financial Statements
DESCRIPTION	Documents related to real estate tax returns and other financial statements.
RETENTION	010 fisc yrs
COMMENTS	Retain paper or electronic copy 2 fiscal years active in office, 8 fiscal years inactive in office storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(b)(4)
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135