Kansas Records Retention Schedules

Results of Query:

Agency Code: 434 (State Library. )

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 434-001
State Library

SERIES ID	0009-434
TITLE	Grant Files - ILDP
DESCRIPTION	Variety of documents relating to applications for Interlibrary Loan Development Program grants and to the implementation of those received.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0024-434
TITLE	Kansas List of Serials Annual Update
DESCRIPTION	Paper copy of the annual update generated listing individual serials titles held by contributing libraries.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0025-434
TITLE	Kansas List of Serials Forms
DESCRIPTION	Forms submitted by participating libraries stating the library's holdings of an individual periodical title.
RETENTION	See Comments
COMMENTS	Retain until annual update and printing is completed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0016-434
TITLE	OCLC Computer Back Up Tapes
DESCRIPTION	Computer tapes storing information regarding the cataloging activities of Kansas libraries and maintained for back up purposes.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately. These tapes have been stored in adverse conditions and have not been refreshed. The vendor maintains the backups and any loss of current data would be recovered from the vendor tapes.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0019-434
TITLE	Public Library Statistics
DESCRIPTION	Form compiling a variety of statistics from public libraries which is gathered and published in the agency annual report.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0023-434
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117