Kansas Records Retention Schedules

Results of Query:

Agency Code: 450-005 (Kansas Lottery. Sales Division)

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 450-005
Kansas Lottery
Sales Division

SERIES ID	0031-450
TITLE	30 Days Packs Not Activated Report
DESCRIPTION	Computer printout generated weekly listing game packets distributed to lottery ticket retail vendors which have not been activated within 30 days and maintained for accountability purposes.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0029-450
TITLE	3-Digit Number Game Report
DESCRIPTION	Computer printout generated weekly giving a visual snapshot of Pick 3 game numbers drawn and tickets sold.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0030-450
TITLE	3-Digit Price Report
DESCRIPTION	Computer printout generated weekly listing the Pick 3 game winners pay-out.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0032-450
TITLE	45 Days Packs Not Activated List
DESCRIPTION	Computer printout generated weekly listing game packets distributed to lottery ticket retail vendors which have not been activated within 45 days and maintained for accountability purposes.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0035-450
TITLE	Applications for Retail Businesses
DESCRIPTION	Documents related to applications received by the Kansas Lottery from retailers for licenses to purchase lottery tickets and sell them at their place of business.
RETENTION	See Comments
COMMENTS	Retain until retailer is inactive, plus 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1992-07-09
K.A.R. NUMBER	53-2-093

SERIES ID	0041-450
TITLE	Club Keno Daily Winners Game Report
DESCRIPTION	Computer printout generated by GTech listing the sales figures for the daily winners of the Club Keno lottery game and used to monitor sales trends.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0051-450
TITLE	Detail Sales Ranking Report
DESCRIPTION	Computer printout generated weekly listing on-line lottery ticket sales ranking for lottery ticket retail vendors.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0052-450
TITLE	Dispenser Placement Notification
DESCRIPTION	Copy of report regarding the reimbursement to lottery ticket retail vendors for the installation of end counter lottery ticket dispenser and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Original is maintained in Retailer File.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0053-450
TITLE	District Manager Activity Report
DESCRIPTION	Report listing lottery representatives' daily sign-ons occurring at lottery ticket retail vendor locations and maintained by the regional manager to track activity.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0056-450
TITLE	Game End Announcements
DESCRIPTION	Flyer distributed to lottery ticket retail vendors notifying them of the ending date for particular games.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0068-450
TITLE	Lotto 2 Share Report
DESCRIPTION	Computer printout generated weekly detailing game information such as the winning number and sales figures after each Kansas Cash draw.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0075-450
TITLE	On-Line Marketing Evaluation
DESCRIPTION	Copy of an evaluation completed by a lottery representative to determine if a lottery ticket on-line retail vendor has a good traffic area and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Original is maintained in Retailer File.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0080-450
TITLE	Powerball Game Data Report
DESCRIPTION	Computer printout generated weekly detailing game information such as the winning number and sales figures after each Powerball game.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0081-450
TITLE	Powerball Price Report
DESCRIPTION	Computer printout generated weekly listing the Powerball game winners pay-out after each draw.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0075-450
TITLE	Retailer Evaluations
DESCRIPTION	Copy of evaluation completed by a lottery representative to determine if a lottery ticket online retail vendor has a good traffic area and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Original is maintained in Application for Retailer Business Files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0097-450
TITLE	Retailer Survey
DESCRIPTION	Report created on volume lottery ticket retail vendors listing the number of games available, number of dispensers, etc. maintained to evaluate district manager's point of sales.
RETENTION	See Comments
COMMENTS	Retain in individual district manager file and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0105-450
TITLE	Sales Summary by Business Class Report
DESCRIPTION	Computer printout generated weekly listing the type of on-line lottery ticket retail vendors.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0106-450
TITLE	Sales Summary by County Report
DESCRIPTION	Computer printout generated weekly listing the on-line lottery ticket sales by county.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0112-450
TITLE	Ticket Inventory Available For Sale Report
DESCRIPTION	Computer printout generated internally listing the instant and pull tab lottery ticket inventory in the three warehouses and in trunk stock and maintained for accountability purposes.
RETENTION	003 weeks
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110