Kansas Records Retention Schedules

Results of Query:

Agency Code: 553-001 (Kansas Racing and Gaming Commission. Administration)

Page 1 of 1 showing 13 records of 13 total, starting on record 1

Agency Number: 553-001
Kansas Racing and Gaming Commission
Administration

SERIES ID	0067-553
TITLE	Background Investigations - Employee
DESCRIPTION	Application and supporting documentation relating to individuals applying for a position at the Racing and Gaming Commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the records center for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4),(10) KSA 22-4707, KSA 74-8804(o)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0066-553
TITLE	Background Investigations - Racing Track
DESCRIPTION	Application and supporting documentation relating to an individual applying for a position at a racing track facility.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to the records center for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), KSA 22-4707, KSA 74-8804(o)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0068-553
TITLE	Breed Awards and Purse Supplements
DESCRIPTION	Documents relating to the distribution of breed awards and purse supplements and maintained for accountability purposes.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 3 fiscal years, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0069-553
TITLE	Complaint Files
DESCRIPTION	Complaint form submitted to either the racing judge or steward or to the Kansas Racing and Gaming Commission regarding alleged violations of state laws or regulations and subsequent decisions made by the judge or steward or by the Commission.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-10-12
K.A.R. NUMBER	53-2-149

SERIES ID	0070-553
TITLE	Hearing Files
DESCRIPTION	Hearings conducted by the Kansas Racing and Gaming Commission resulting from investigations of alleged misconduct or violations of the Kansas parimutuel racing act.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-10-12
K.A.R. NUMBER	53-2-149

SERIES ID	0001-553
TITLE	Judge's Reports
DESCRIPTION	Documents relating to the commission's effort to monitor performances and conduct at each dog racing facility: judge's daily reports, official results charts, and racing programs.
RETENTION	003 cldr yrs
COMMENTS	Retain 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0074-553
TITLE	Kansas-Bred Program - Horse Registration
DESCRIPTION	Kansas Bred Program-related documents including mare and stallion registration application files (application, Kansas-bred certificate, national breed certificate, check copies, etc.) and related correspondence.
RETENTION	25 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(14), (30) and (49), K.S.A. 75-3520
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0075-553
TITLE	Kansas Whelped Program - Greyhound Registration
DESCRIPTION	Kansas Whelped Program-related documents, including registration application files (application, copies of checks, etc.) and related correspondence.
RETENTION	12 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(14), (30) and (49), K.S.A. 75-3520
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0002-553
TITLE	Parimutal Reports
DESCRIPTION	Computer printout detailing parimutual wages and payouts at each racing facility and maintained for convenience of reference.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0003-553
TITLE	Simulcast - Liability Summary
DESCRIPTION	Computer printout reporting the amounts wagered (handled) and amounts paid out (breakage) on bets placed at the track facilities.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0004-553
TITLE	Simulcast - Outs Summary
DESCRIPTION	Computer printout reporting uncashed winning tickets purchased at track facilities.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0005-553
TITLE	Simulcast - Price Report
DESCRIPTION	Computer printout reporting the prices of the payoffs on winning tickets purchased at the track facilities.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0006-553
TITLE	Steward's Reports
DESCRIPTION	Documents relating to the commission's effort to verify and monitor performances and conduct at each horse racing facility: steward's daily reports, official results charts, and racing programs.
RETENTION	003 cldr yrs
COMMENTS	Retain 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161