Kansas Records Retention Schedules

Results of Query:

Agency Code: 553-003 (Kansas Racing and Gaming Commission. Licensing Division)

Page 1 of 1 showing 14 records of 14 total, starting on record 1

Agency Number: 553-003
Kansas Racing and Gaming Commission
Licensing Division

SERIES ID	0011-553
TITLE	Concessionaire Licensing Files
DESCRIPTION	Applications and supporting documentation relating to businesses requesting a concessionaire license to operate a concession stand at the racetracks as required by KSA 74-8817.
RETENTION	See Comments
COMMENTS	Retain in office 2 years, transfer to the records center for 10 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-10-09
K.A.R. NUMBER	53-2-113

SERIES ID	0012-553
TITLE	Daily Licensing Records - Central Office
DESCRIPTION	Documents relating to daily administration of the licensing process: daily deposit reports, occupation license summary reports, list of voids, list of licensees, and other supporting documents.
RETENTION	See Comments
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 10 calendar years, then destroy. a.k.a. "Deposit Reports"
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0013-553
TITLE	Daily Licensing Records - Track Offices
DESCRIPTION	Track office copies of documents relating to daily administration of the licensing process: occupation license summary reports, list of voids & licensees, copies of checks, cash register tape, etc.
RETENTION	001 cldr yr
COMMENTS	a.k.a. "Field Deposit Report"
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0065-553
TITLE	Facility Manager Licensing Files
DESCRIPTION	Application and supporting documentation relating to the licensing and renewal process for individuals to manage a racing facility as required by KSA 74-8815.
RETENTION	027 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0064-553
TITLE	Facility Owner Licensing Files
DESCRIPTION	Application and supporting documentation relating to the licensing and renewal process for racing facility owners as required by KSA 74-8815.
RETENTION	027 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0071-553
TITLE	Kennel Names Registration Form
DESCRIPTION	Application form submitted annually by an entity owning greyhounds to register the name of the kennel with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d).
RETENTION	004 cldr yrs
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-10-12
K.A.R. NUMBER	53-2-149

SERIES ID	0072-553
TITLE	Multiples Registration Form
DESCRIPTION	Application form submitted annually by more than one entity owning a horse stable or greyhound kennel to register the name of stable or kennel with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d).
RETENTION	004 cldr yrs
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-10-12
K.A.R. NUMBER	53-2-149

SERIES ID	0014-553
TITLE	Occupation Licensee Lists
DESCRIPTION	Monthly and yearly listing of individuals employed at race track facilities who are required to be licensed by the Kansas Racing Commission.
RETENTION	See Comments
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0063-553
TITLE	Occupation Licensing Files
DESCRIPTION	Application and supporting documentation relating to the licensing process for owners and individuals applying to provide or perform services at race facilities as required by KSA 74-8816.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0062-553
TITLE	Organization Licensing Files
DESCRIPTION	Application and supporting documentation relating to the licensing process for non-profit organizations to conduct horse and/or greyhound races as required by KSA 74-8813.
RETENTION	027 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0061-553
TITLE	Ownership Entity Registration Files
DESCRIPTION	Application and supporting documentation relating to the type of legal ownership, partnership or shareholders of a racing animal.
RETENTION	003 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0051-553
TITLE	Proofs and Proof Logs
DESCRIPTION	Drafts created of the programs before scheduled race to ensure accuracy.
RETENTION	002 cldr yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 1 fiscal year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2001-10-18
K.A.R. NUMBER	53-2-128

SERIES ID	0073-553
TITLE	Stable Names Registration Form
DESCRIPTION	Application form submitted annually by an entity owning horses to register the name of the horse stable with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d).
RETENTION	004 cldr yrs
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-10-12
K.A.R. NUMBER	53-2-149

SERIES ID	0060-553
TITLE	Totalisator Licensing Files
DESCRIPTION	Application and supporting documentation relating to the licensing process for businesses applying to provide totalisator equipment or services to racing facilities as required by KSA 74-8837.
RETENTION	012 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134