Kansas Records Retention Schedules

Results of Query:

Agency Code: 553-005 (Kansas Racing and Gaming Commission. State Gaming Agency)

Page 1 of 1 showing 13 records of 13 total, starting on record 1

Agency Number: 553-005
Kansas Racing and Gaming Commission
State Gaming Agency

SERIES ID	0023-553
TITLE	Architectural Plans, Drawings, Maps, and Specifications
DESCRIPTION	Records documenting the floor plan of the casino and any subsequent changes in the location of gaming machines as required by the Tribal Gaming Oversight Act.
RETENTION	See Comments
COMMENTS	Transfer initial floor to the archives when no longer useful. Retain subsequent plans and drawings until superseded or no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0024-553
TITLE	Background Investigations - Category 1
DESCRIPTION	Application and supporting documentation relating to an individual applying for a decision or policy making position in a tribal casino requiring the most extensive background investigation.
RETENTION	See Comments
COMMENTS	Records copy is maintained electronically. Retain electronic records in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10)(42) & KSA 74-9805(m)(3)
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0025-553
TITLE	Background Investigations - Category 2
DESCRIPTION	Application and supporting documentation relating to an individual applying for a position with some level of responsibility in a tribal casino requiring an extensive background investigation.
RETENTION	See Comments
COMMENTS	Record copy is maintained electronically. Retain electronic records in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10)(42) & KSA 74-9805(m)(3)
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0026-553
TITLE	Background Investigations - Category 3
DESCRIPTION	Application and supporting documentation relating to an individual applying for a position in a tribal casino requiring a basic background investigation.
RETENTION	See Comments
COMMENTS	Record copy is maintained electronically. Retain electronic records in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10)(42) & KSA 9805(m)(3)
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0033-553
TITLE	Background Investigations - Corporations
DESCRIPTION	Application and supporting documentation relating to vendors, directors, and management companies applying to sell equipment to or manage the activities of a tribal casino.
RETENTION	See Comments
COMMENTS	Record copy is maintained electronically. Retain electronic records in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10)(42) & KSA 74-9805(m)(3)
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0027-553
TITLE	Background Investigations - Discontinued
DESCRIPTION	Application and supporting documentation relating to an individual applying for a position at a tribal casino who have withdrawn from the process.
RETENTION	See Comments
COMMENTS	Record copy is maintained electronically. Retain electronic records in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10)(42) & KSA 74-9805(m)(3)
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0030-553
TITLE	Casino Investigation Files
DESCRIPTION	Correspondence, investigation reports, surveillance videos, etc. relating to investigations conducted by State Gaming enforcement investigators into criminal activities or gaming compact violations.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)10 & 42
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0031-553
TITLE	Casinos Incident Reports
DESCRIPTION	Form and supporting documentation received from the tribal casinos relating to possible violations of the gaming compact or criminal activities which may or may not warrant an investigation.
RETENTION	006 cldr yrs
COMMENTS	Retain in office 1 year, transfer to the records center for 5 years, then destroy. Any incident reports which warrant an investigation will be filed in the appropriate Casino Investigation File.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a) 10 & 42
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0032-553
TITLE	Casinos Inspection Report
DESCRIPTION	Report completed by investigators detailing casino operations to ensure compliance with the Tribal Gaming Oversight Act K.S.A. 74-9801 through 74-9809.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)10 & 42
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0038-553
TITLE	Litigation Case Files
DESCRIPTION	Documents relating to arbitration or lawsuits involving criminal activities, violations of the tribal gaming compact, or the Tribal Gaming Oversight Act.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a) 10 & 42 & 74-9805(m)(3)
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0040-553
TITLE	Staff Time Database
DESCRIPTION	Database tracking State Gaming enforcement investigators' time in conducting background investigations and maintained for accountability purposes.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)4
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0042-553
TITLE	Tracking Database
DESCRIPTION	Database monitoring the incoming and outgoing background investigations and maintained to ensure completion of investigations within the required 90 days as agreed upon by the tribes and the agency.
RETENTION	See Comments
COMMENTS	Retain hard copy 3 fiscal years, then destroy. Retain electronic copy until no longer useful, then delete.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0044-553
TITLE	Tribal Compact Files
DESCRIPTION	Correspondence, compact, notifications, etc. relating to a tribal compact arranged between the tribe and the State Gaming Commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123