Kansas Records Retention Schedules

Results of Query:

Agency Code: 565-004 (Department of Revenue. Division of Property Valuation)

Page 1 of 1 showing 16 records of 16 total, starting on record 1

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Abstract Division

SERIES ID	0007-565
TITLE	Abstract of Financial Institutions
DESCRIPTION	Abstracts of assessment of financial institutions in lieu of ad valorem tax.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0013-565
TITLE	July Abstracts
DESCRIPTION	Computer tape and paper documents relating to individual county assessed values for all classes of real and personal property.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0014-565
TITLE	Motor Vehicle Tax Abstracts
DESCRIPTION	Abstracts listing the totals for taxing districts which collect taxes for motor vehicles for each county.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0015-565
TITLE	November Abstracts
DESCRIPTION	Computer tape and paper documents relating to the distribution of taxes as of November 1 by county and is an update of appeals to determine the tax dollars to be distributed to taxing districts.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0018-565
TITLE	Real Estate Mortgage Registration Fees
DESCRIPTION	Abstracts used to record real estate mortgages within each county and records the total values each county receives from mortgages.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0021-565
TITLE	Taxing Unit Maps
DESCRIPTION	Documents used to determine the tax districts for statistical verification purposes as well as maintaining district or unit codes.
RETENTION	See Comments
COMMENTS	Retain until updated, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0020-565
TITLE	Tax Mill Levy Sheets
DESCRIPTION	Documents relating to mill levies for taxing districts and various funds to enable cross checking of data submitted on other abstracts to be utilized in making forecasts by Legislative Research.
RETENTION	010 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-07-14
K.A.R. NUMBER	53-2-101

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Compliance Bureau

SERIES ID	0010-565
TITLE	Audit Team Reports
DESCRIPTION	Documents relating to findings of county team audits which include: audit team report, consolidation of findings, audit directive to the county, etc.
RETENTION	See Comments
COMMENTS	Retain 7 years after completion of audit, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
County Appraisers Bureau

SERIES ID	0009-565
TITLE	Assessment/Sales Ratio Cards
DESCRIPTION	Documents used to record information necessary for the preparation of the Kansas Assessment/Sales Ratio Study which contain county name, grantor name and address, grantee name and address, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 58-2223(b)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0011-565
TITLE	County Files - Field Operations
DESCRIPTION	Documents relating to every county's appraisal program which includes county status reports, appraisal and mapping reports, contract and plans for reappraisal and maintenance.
RETENTION	005 fisc yrs
COMMENTS	Retain 5 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Dealer Licensing Bureau

SERIES ID	0033-565
TITLE	Field Inspection Reports
DESCRIPTION	Documents related to complaints against dealerships and follow up inspections.
RETENTION	See Comments
COMMENTS	Retain 5 years after complaint is resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(10)
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Director's Office

SERIES ID	0012-565
TITLE	Director's Orders
DESCRIPTION	Written orders involving property taxation generally directed to a specific county by the director of the property valuation division.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Education Section

SERIES ID	0008-565
TITLE	Appraiser's Educational History File
DESCRIPTION	Complete record compiled of every appraiser's educational history which includes education record form, address, demographics, eligibility information, registration scores, etc.
RETENTION	See Comments
COMMENTS	Retain until removed from elegibility list, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(9)
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

SERIES ID	0016-565
TITLE	Property Taxation - Eligibility List
DESCRIPTION	Documents used to provide county commissioners a list of names of appraisers who have passed the eligibility exam.
RETENTION	Permanent
COMMENTS	Permanent retention requested by agency.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1992-10-08
K.A.R. NUMBER	53-2-094

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
State Appraised Property Bureau

SERIES ID	0017-565
TITLE	Public Utility Property Tax Appraisal Record
DESCRIPTION	Documents used to maintain bureau records of utility appraisal and assessed value distribution which include property rendition filed by taxpayer, correspondence, appraisal report, etc.
RETENTION	010 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0019-565
TITLE	Regulatory Reports for Utility Property Appraisal
DESCRIPTION	Public and private accounting reports of regulated industries used in developing and verifying appraisal data which include: annual income and balance sheets, etc.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086