Kansas Records Retention Schedules

Results of Query:

Agency Code: 604 (Kansas State School for the Blind)

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 604-001
Kansas State School for the Blind
Instructional Services

SERIES ID	0001-604
TITLE	Absentee Reports - Daily
DESCRIPTION	Form completed daily reporting individual and collective student absences.
RETENTION	010 schl yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0005-604
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0006-604
TITLE	Hospitalization Reports
DESCRIPTION	Monthly reports compiled on admissions and overnight stays by students at the Health Center.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0007-604
TITLE	Individual Student Educational Plans
DESCRIPTION	Plans of instruction developed for individual students attending the school.
RETENTION	See Comments
COMMENTS	Retain for 5 years after student's 22nd birthday, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0010-604
TITLE	Lesson Plans
DESCRIPTION	Plans completed by individual teachers for daily class instruction.
RETENTION	005 schl yrs
COMMENTS	Retain for 5 school years, then destroy except for years ending with the numbers "0 and 5" (e.g. 1990, 1995), transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0018-604
TITLE	Report Cards
DESCRIPTION	Reports maintained on individual student grades.
RETENTION	See Comments
COMMENTS	Retain in accordance with Student Files - Principal's Office
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0020-604
TITLE	Scholastic Aptitude Testing Score Records
DESCRIPTION	Computer reports listing student scores on the SAT examination.
RETENTION	See Comments
COMMENTS	Retain in accordance with Student Files - Principal's Office
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0021-604
TITLE	Student Files - Counseling/Psychology/Speech/OT/PT
DESCRIPTION	Records maintained on individual students receiving treatment.
RETENTION	See Comments
COMMENTS	Retain until student leaves plus 5 calendar years then destroy if not part of the student's permanent file.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-135

SERIES ID	0022-604
TITLE	Student Files - Extended Day Program
DESCRIPTION	Records maintained on individual students living in the dormitory/rehabilitation.
RETENTION	See Comments
COMMENTS	Retain in EDP Office until no longer useful, then destroy if not part of the student's permanent file.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0023-604
TITLE	Student Files - Extended School Year
DESCRIPTION	Records maintained on individual students enrolled at the Kansas State School for the Blind.
RETENTION	See Comments
COMMENTS	Retain in Outreach Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0024-604
TITLE	Student Files - Health Center
DESCRIPTION	Health and dental records maintained on individual students.
RETENTION	See Comments
COMMENTS	Retain in Health Center Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0025-604
TITLE	Student Files - Principal's Office
DESCRIPTION	Comprehensive records maintained on individual students enrolled in the Kansas State School for the Blind.
RETENTION	050 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(3)(9)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0026-604
TITLE	Student Files - Vocational/Summer Work Experience Achieves Transition Success
DESCRIPTION	Records maintained on individual students enrolled in vocational education programs and summer work programs.
RETENTION	See Comments
COMMENTS	Retain until student leaves school plus 5 calendar years, then destroy if not part of the student's permanent file.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

Agency Number: 604-002
Kansas State School for the Blind
Superintendent's Office

SERIES ID	0039-604
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0062-604
TITLE	Scrapbooks and Albums
DESCRIPTION	Collection of miscellaneous documents regarding agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

Agency Number: 604-003
Kansas State School for the Blind
Human Resources Office
Information Technology

SERIES ID	0107-604
TITLE	Information Resources Management and Data Processing
DESCRIPTION	Agency IT plans, data processing service plans, strategic plans, and related records used to plan for information systems development, technology acquisitions, & data processing services provisions.
RETENTION	See Comments
COMMENTS	Retain until superseded, obsolete, or replaced, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

Agency Number: 604-004
Kansas State School for the Blind
Business Office

SERIES ID	0111-604
TITLE	Activity Reports Records
DESCRIPTION	Internal documents used to compile statistics on agency activities.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

SERIES ID	0126-604
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125

Agency Number: 604-005
Kansas State School for the Blind
Support Services

SERIES ID	0161-604
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	2001-01-11
K.A.R. NUMBER	53-2-125