Kansas Records Retention Schedules

Results of Query:

Agency Code: 610-003 (Kansas School for the Deaf. Related Services)

Page 1 of 1 showing 15 records of 15 total, starting on record 1

Agency Number: 610-003
Kansas School for the Deaf
Related Services

SERIES ID	0014-610
TITLE	Parent Letters
DESCRIPTION	Copies of newsletter style mass mailings sent to parents of students regarding current events at the school.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0011-610
TITLE	Prospective Students Files
DESCRIPTION	Documents used to track potential students that include students' and parents' names, addresses, dates of contact and/or admissions, and other admissions information.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(30)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0032-610
TITLE	Student Applications for Admission
DESCRIPTION	Applications submitted by potential eligible students for admission to the school.
RETENTION	See Comments
COMMENTS	For students who enter the school, transfer records to "Student Files - Cumulative" and retain accordingly. For students who do not enter the school, retain records until individual reaches age 21, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1) & (30)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 610-003
Kansas School for the Deaf
Related Services
Audiology/Psychology

SERIES ID	0122-610
TITLE	Audiology Equipment Records
DESCRIPTION	Documents related to the acquisition, maintenance, and operation of audiological equipment.
RETENTION	See Comments
COMMENTS	Retain according to general schedule under "Equipment Maintenance and Ownership Records" or "Equipment Operation Records" as applicable.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0120-610
TITLE	Counseling/Mental Health Files
DESCRIPTION	Variety of reports, logs, referrals, and summaries of the counseling/mental health programs for students while attending school including two subseries: general activities and student case files.
RETENTION	See Comments
COMMENTS	Retain records related to individual student 5 years beyond attendance, then destroy. Retain general records for 10 years, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(3)(9)(30)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0118-610
TITLE	State Auditory Equipment Training Program Files
DESCRIPTION	Documents related to the auditory equipment training programs conducted at various facilities throughout the state.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0124-610
TITLE	Student Admissions Files
DESCRIPTION	Copies of applications, evaluations, correspondence, etc. related to prospective student applications for admission.
RETENTION	See Comments
COMMENTS	Transfer original documents to "Student Files - Cumulative" maintained by the Office of the Superintendent and retain accordingly. Duplicate material may be destroyed at any time.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(30)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 610-003
Kansas School for the Deaf
Related Services
Health Services

SERIES ID	0039-610
TITLE	Hospitalization Reports
DESCRIPTION	Monthly reports of admissions and overnight stays by students at the infirmary.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0038-610
TITLE	Immunization Records
DESCRIPTION	Copies of individual students' immunization histories--originals maintained in Student Medical Records (q.v.)--maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0037-610
TITLE	Infirmary Supply Inventory
DESCRIPTION	Brief inventory of medical supplies, not including controlled substances, maintained to insure the students' health.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0043-610
TITLE	Student Health Records
DESCRIPTION	Comprehensive health records maintained on individual students.
RETENTION	See Comments
COMMENTS	Retain until student leaves school, then merge with "Student Files - Cumulative" (q.v.) maintained by the Office of the Superintendent.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0044-610
TITLE	Student Ophthalmology Records
DESCRIPTION	Comprehensive visual health records maintained on individual students.
RETENTION	See Comments
COMMENTS	Retain until student leaves school, then merge with "Student Files - Cumulative" (q.v.) maintained by the Office of the Superintendent.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0040-610
TITLE	Subject Files - Infirmary
DESCRIPTION	Variety of documents used to manage the infirmary--much of it duplicative of material maintained in the Business Office or Office of the Superintendent.
RETENTION	See Comments
COMMENTS	Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. Duplicate materials may be destroyed whenever no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0041-610
TITLE	Treatment Logs
DESCRIPTION	Daily log recording the medical treatment of students.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 610-003
Kansas School for the Deaf
Related Services
Outreach

SERIES ID	0128-610
TITLE	Subject Files - Outreach
DESCRIPTION	Variety of routine documents related to the management of the outreach program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100