Kansas Records Retention Schedules

Results of Query:

Agency Code: 610-004 (Kansas School for the Deaf. Instructional Services)

Page 1 of 1 showing 17 records of 17 total, starting on record 1

Agency Number: 610-004
Kansas School for the Deaf
Instructional Services

SERIES ID	0108-610
TITLE	Absence Slips - Student
DESCRIPTION	Completed forms used to report student absences from class.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0093-610
TITLE	Absentee Reports - Daily
DESCRIPTION	Forms completed daily by teachers reporting individual and collective student absences.
RETENTION	001 schl yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0097-610
TITLE	Budget Records
DESCRIPTION	Copies of documents used in budget preparation.
RETENTION	See Comments
COMMENTS	Duplicates of originals held by the Superintendent's Office may be destroyed when no longer useful - retain any originals according to general schedule under "Budget Preparation Files, Annual."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0088-610
TITLE	Course Syllabi/Text and Materials Lists
DESCRIPTION	Forms completed by all teachers giving brief information on texts, materials, and subjects for courses offered to the students.
RETENTION	005 cldr yrs
COMMENTS	Destroy after end of retention period, except transfer records to the archives for years ending with "5" or "0," e.g.. 1985 or 1990.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0099-610
TITLE	Grade Report Records
DESCRIPTION	Copies of teacher grade sheets and report cards issued to students.
RETENTION	001 schl yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0094-610
TITLE	Leave Requests
DESCRIPTION	Copies of completed forms used to request and authorize employee leave.
RETENTION	See Comments
COMMENTS	Duplicative of originals maintained by the Business Office - may be destroyed whenever no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0111-610
TITLE	Lesson Plans
DESCRIPTION	Plans completed by individual teachers for daily class instruction.
RETENTION	005 schl yrs
COMMENTS	Retain for 5 school years, then destroy, except that for years ending with the number "5" (e.g. 1985) transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0090-610
TITLE	Personnel Administration Files
DESCRIPTION	Documents used in the management of school staff personnel activities: individual personnel files, training files, teacher schedules, performance standards, professional training programs, etc.
RETENTION	See Comments
COMMENTS	Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. Duplicates may be destroyed at any time.
DISPOSITION	See Comments
RESTRICTIONS	Portions per KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0089-610
TITLE	Purchasing Records
DESCRIPTION	Copies of documents related to supplies and equipment purchases - duplicates of originals held by the Business Office.
RETENTION	See Comments
COMMENTS	Duplicate materials may be destroyed whenever no longer useful - any originals should be retained according to general schedule under "Purchasing Records."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0115-610
TITLE	Report Cards
DESCRIPTION	Copies of student report cards mailed to the parents.
RETENTION	001 schl yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0096-610
TITLE	Scholastic Aptitude Testing Score Records
DESCRIPTION	Computer reports listing student scores on SAT examinations.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0095-610
TITLE	Senior Books
DESCRIPTION	Volumes containing copies of materials related to specific graduating classes: commencement information, transcripts, lists of awards given, student work lists, activities information, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(1)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0114-610
TITLE	Student Behavior Files
DESCRIPTION	Copies of incident reports, notes, exhibits, etc. related to the positive and negative behavior of individual students while enrolled in the school.
RETENTION	See Comments
COMMENTS	Place appropriate documents in "Student Files - Cumulative" maintained in the Office of the Superintendent and retain accordingly, if not, retain 5 school years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	FERPA, K.S.A. 45-221(a)(1)
APPROVED	2007-01-11
K.A.R. NUMBER	53-2-150

SERIES ID	0113-610
TITLE	Student Files
DESCRIPTION	Comprehensive files maintained on individual students enrolled in the school.
RETENTION	See Comments
COMMENTS	Retain until student leaves school, then merge with "Student Files - Cumulative" maintained by the Office of the Superintendent.
DISPOSITION	See Comments
RESTRICTIONS	FERPA, K.S.A. 45-221(a)(1)(9)
APPROVED	2007-01-11
K.A.R. NUMBER	53-2-150

SERIES ID	0112-610
TITLE	Student Testing Files
DESCRIPTION	Completed achievement tests given to the students.
RETENTION	See Comments
COMMENTS	Retain until student leaves school, then merge with "Student Files - Cumulative" (q.v.) maintained in the Office of the Superintendent.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0116-610
TITLE	Subject Files - Administration
DESCRIPTION	Wide variety of documents related to the administration of each department including copies of vouchers, reference files, photocopy logs, etc.
RETENTION	See Comments
COMMENTS	Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2007-01-11
K.A.R. NUMBER	53-2-150

SERIES ID	0092-610
TITLE	Teacher Activity Reports
DESCRIPTION	Copies of reports prepared by the principals and submitted to the superintendent recording their observations and evaluations of teacher activities.
RETENTION	See Comments
COMMENTS	Duplicates of originals held in Office of Superintendent - these may be destroyed when no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100