Kansas Records Retention Schedules

Results of Query:

Agency Code: 622-001 (Secretary of State. Administration)

Page 1 of 1 showing 15 records of 15 total, starting on record 1

Agency Number: 622-001
Secretary of State
Administration

SERIES ID	0123-622
TITLE	Athlete Agent Registration Filings
DESCRIPTION	Applications, renewals and supporting documentation relating to individuals registering to be an athletic agent.
RETENTION	See Comments
COMMENTS	Retain 2 years from file date, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0041-622
TITLE	Audit Listings
DESCRIPTION	Internally generated computer reports used to provide financial information regarding financial transactions related to corporate filings.
RETENTION	See Comments
COMMENTS	Retain for 3 fiscal years, then destroy--provided it has been at least one year since applicable audit was performed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0126-622
TITLE	Charter Ordinances
DESCRIPTION	Charter ordinances adopted by cities and required to be submitted to the Secretary of State's office.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0127-622
TITLE	Compacts between Kansas and Missouri
DESCRIPTION	Compacts signed by Kansas and Missouri relating to water rights and other legal issues.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0128-622
TITLE	Governor's Executive Orders and Directives
DESCRIPTION	Executive orders and directives filed with the Secretary of State's office by the governor.
RETENTION	001 cldr yr
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0129-622
TITLE	Industrial Districts Files
DESCRIPTION	Documents filed with the Secretary of State's office to create and amend industrial districts within cities and counties.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0130-622
TITLE	Interlocal Agreements
DESCRIPTION	Interlocal agreements regarding access to public services completed between public agencies and a county or city.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0131-622
TITLE	Kansas Administrative Rules and Regulations Files
DESCRIPTION	Copies of the final rules and regulations adopted by Kansas agencies.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0132-622
TITLE	Kansas Municipal Energy Agreements
DESCRIPTION	Agreements, resolutions, bylaws, and amendments filed by cities to create a municipal energy agency.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0133-622
TITLE	Kansas Register Submissions
DESCRIPTION	Forms filed in the Secretary of State's Office for publication in the Kansas Register.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0136-622
TITLE	Oaths of Office
DESCRIPTION	Oaths of office taken by state officials and employees sworn into office.
RETENTION	See Comments
COMMENTS	Maintain originals for 4 years, then transfer to the archives. An electronic index will be maintained according to recordkeeping plan.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0006-622
TITLE	Special District Filings
DESCRIPTION	Petitions, maps, certificates of incorporation, and other records required to be filed with the Secretary of State concerning the organization, creation, dissolution, merger, or modification of special districts or their bylaws. Special Districts include drainage districts, watershed districts, irrigation districts, reservoir improvement districts, water supply districts, wholesale water supply districts, water assurance districts, and groundwater management districts.
RETENTION	2 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2021-07-15
K.A.R. NUMBER	53-2-210

SERIES ID	0145-622
TITLE	Streambank Easement Records
DESCRIPTION	Copies of grants of streambank easements on navigable rivers in Kansas issued by the Kansas Water Office and filed with the Secretary of State under KSA 82a-220.
RETENTION	2 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2021-07-15
K.A.R. NUMBER	53-2-210

SERIES ID	0060-622
TITLE	Subject Files
DESCRIPTION	Notes, calendars, etc. relating to the daily operation of the division.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-10-09
K.A.R. NUMBER	53-2-113

SERIES ID	0061-622
TITLE	Summons
DESCRIPTION	Copies of summons, petitions, exhibits, certificates of mailing, and return receipts regarding legal summons accepted by the agency on the behalf of foreign companies.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135