Kansas Records Retention Schedules
Results of Query:
Agency Code: 629-006 (Department for Children and Families. Prevention and Protection Services)
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starting on record 1
Agency Number: 629-006
Department for Children and Families
Prevention and Protection Services
This sub-agency was previously "Children and Family Services" under the Department of Social and Rehabilitation Services, which became DCF after an executive reorganization order beginning FY 2013.
| SERIES ID |
0050-629 |
| TITLE |
Abuse/Neglect Investigation Files |
| DESCRIPTION |
Allegation report, social service plan, intervention plan, etc. relating to the investigation of suspected abuse and/or neglect cases. |
| RETENTION |
See Comments |
| COMMENTS |
If not assigned for investigation, retain 2 years, then destroy. If not substantiated, retain 6 years, then destroy. If substantiated, confirmed, or validated, retain permanently by agency. |
| DISPOSITION |
See comments |
| RESTRICTIONS |
KSA 39-709b |
| APPROVED |
2013-04-11
|
| K.A.R. NUMBER |
53-2-176 |
| SERIES ID |
0712-629 |
| TITLE |
Child Support Case Files |
| DESCRIPTION |
Court records, payment histories, correspondence, etc. relating to paternity establishment for child support order and collections of child support, medical support and alimony. |
| RETENTION |
See Comments |
| COMMENTS |
Retain 5 years after case is closed, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
KSA 39-709b |
| APPROVED |
1998-10-08
|
| K.A.R. NUMBER |
53-2-117 |
| SERIES ID |
0067-629 |
| TITLE |
Client Case Files - Adoption Services |
| DESCRIPTION |
Application, medical history, correspondence, etc. relating to adoption of individuals. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then transfer to the agency's records center permanently. A copy is provided by the agency to the State Archives; the agency keeps a copy on-site to handle reference requests. |
| DISPOSITION |
See comments |
| RESTRICTIONS |
KSA 39-709(b) |
| APPROVED |
2013-04-11
|
| K.A.R. NUMBER |
53-2-176 |
| SERIES ID |
0093-629 |
| TITLE |
Foster Care Training Fund Files |
| DESCRIPTION |
Correspondence, payment vouchers, spreadsheets, etc. relating to the monitoring of foster parent training expenditures. |
| RETENTION |
003 fisc yrs |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
KSA 39-709b |
| APPROVED |
1996-08-08
; Revised 2013-03-26 |
| K.A.R. NUMBER |
53-2-109 |
| SERIES ID |
0695-629 |
| TITLE |
Guardianship/Adoption Records - State Wards |
| DESCRIPTION |
Documents relating to guardianship cases filed with Social and Rehabilitation Services that are closed at the time of adoption or at age 21. |
| RETENTION |
See Comments |
| COMMENTS |
Submit case file to agency records center for imaging when no longer needed locally. Destroy paper case file after imaged and image is verified. Annually transfer copies of images to State Archives; agency keeps copies on-site for reference requests. |
| DISPOSITION |
See Comments |
| RESTRICTIONS |
KSA 65-2423 |
| APPROVED |
2013-04-11
|
| K.A.R. NUMBER |
53-2-176 |
| SERIES ID |
0611-629 |
| TITLE |
Working Files - Social Worker |
| DESCRIPTION |
Variety of documents relating to the interests and activities of the social worker. |
| RETENTION |
See Comments |
| COMMENTS |
Retain until no longer useful, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1996-08-08
; Revised 2013-03-26 |
| K.A.R. NUMBER |
53-2-109 |
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