Kansas Records Retention Schedules

Results of Query:

Agency Code: 629-008 (Department for Children and Families. Integrated Service Delivery)
Subagency: Economic & Employment Support

Page 1 of 1 showing 20 records of 20 total, starting on record 1

Agency Number: 629-008
Department for Children and Families
Integrated Service Delivery
Economic & Employment Support

At the beginning of FY2013, under a gubernatorial executive reorganization order, the Department of Social and Rehabilitation Services became the Department for Children and Families.

SERIES ID	0022-629
TITLE	Community Work Experience Program Files (CWEP)
DESCRIPTION	Agreements between SRS and cooperative worksites and other documents relating to the administration of CWEP which provides employment opportunities for individuals receiving public assistance.
RETENTION	See Comments
COMMENTS	Retain until expiration of the agreement plus 3 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-104

SERIES ID	0278-629
TITLE	Complaint Files
DESCRIPTION	Correspondence and documentation relating to complaints made by clients and the general public about Division of Income Maintenance services and activities.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(14)
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-095

SERIES ID	0024-629
TITLE	Constituent Complaint Files
DESCRIPTION	Incoming and outgoing letters and memoranda, case logs, and intake logs relating to complaints submitted by constituents.
RETENTION	005 fisc yrs
COMMENTS	Retain 5 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(14)
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0267-629
TITLE	Correspondence - Federal
DESCRIPTION	Incoming and outgoing letters and memoranda to a variety of federal agencies.
RETENTION	See Comments
COMMENTS	Retain in office 4 years, transfer to the records center for 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-095

SERIES ID	0266-629
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures : requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain in office 4 years, transfer to the records center for 3 years, then destroy. Supersedes general schedule.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0025-629
TITLE	Customer Relations and Referral Services Program Files
DESCRIPTION	Correspondence, area office plans, and other documents relating to the establishment and administration of the Customer Relations and Referral Services Program in selected DCF area offices.
RETENTION	005 fisc yrs
COMMENTS	Retain 5 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0272-629
TITLE	Food Stamp Program Federal Reports
DESCRIPTION	Variety of computer generated statistical reports required by the federal government to monitor the food stamp program to ensure compliance and accountability.
RETENTION	004 fisc yrs
COMMENTS	Retain 4 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	Portions under 7CFR 272.1(s)
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-095

SERIES ID	0029-629
TITLE	Full Time Equivalent Files
DESCRIPTION	Documents reporting the number of full time equivalent employees working for DCF maintained for reference purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0038-629
TITLE	More Opportunities for Self-Sufficiency Training (MOST) Program Files
DESCRIPTION	Correspondence, reports, and other documents relating the administration of the MOST program which provides employment and training opportunities to food stamp recipients.
RETENTION	005 fisc yrs
COMMENTS	Retain 5 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0260-629
TITLE	Policy Statements
DESCRIPTION	Original copies of formal explanations of agency policies and procedures issued in individual statement formats including Income Support & Medical Services Commissioner's letters.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer to the archives. Retain convenience copies until no longer useful, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-095

SERIES ID	0040-629
TITLE	Policy Statements and Procedure Manuals
DESCRIPTION	Official policies and procedure manuals related to any Community Supports & Services program
RETENTION	See Comments
COMMENTS	Retain in office 5 fiscal years, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2011-01-27 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-166

SERIES ID	0043-629
TITLE	Reference Files - Refugee Program
DESCRIPTION	Copies of correspondence, brochures, reports, and other documents relating to refugee programs that are maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0044-629
TITLE	Reference Files - SRS Programs
DESCRIPTION	Copies of correspondence, brochures, policy and procedure manuals, and other documents relating to SRS programs that are used to answer constituent complaints.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0554-629
TITLE	Refugee Financial Reports
DESCRIPTION	Variety of reports completed by SRS staff maintained to monitor expenditures incurred throughout the refugee program.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-104

SERIES ID	0045-629
TITLE	Subject Files
DESCRIPTION	Correspondence, notes, reports, and other documents relating to a variety of Department for Children and Families programs, policies, and procedures.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104

SERIES ID	0269-629
TITLE	Subject Files
DESCRIPTION	Working files containing convenience copies of a wide variety of documents regarding division activities maintained by individual staff members.
RETENTION	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-095

SERIES ID	0047-629
TITLE	Subject Files - Kansas Cares
DESCRIPTION	Correspondence and other materials relating to the Kansas Cares computer system for the JOBS, MOST and child care programs.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with associated computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0635-629
TITLE	Subject Files - United States Department of Agriculture (USDA)
DESCRIPTION	Variety of documents relating to policy information distributed by the USDA to update SRS staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-104

SERIES ID	0609-629
TITLE	Working Files - Quality Control Specialist
DESCRIPTION	Correspondence, interview notes, reports, etc. relating to the operation of the quality control review process conducted on the various types of client cases.
RETENTION	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 39-709b
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-109

SERIES ID	0049-629
TITLE	Youth Job Program Training Files
DESCRIPTION	Materials used to conduct training sessions for staff involved in the youth job program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2013-01-31
K.A.R. NUMBER	53-2-104