Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-002 (Kansas State Department of Education. Fiscal and Administrative Services)
Subagency: Agency Budgeting

Page 1 of 1 showing 13 records of 13 total, starting on record 1

Agency Number: 652-002
Kansas State Department of Education
Fiscal and Administrative Services
Agency Budgeting/Program Accounting

SERIES ID	0027-652
TITLE	Annual Budgets
DESCRIPTION	Annual budget requests submitted to the Budget Division of the Department of Administration, the Governor, and the Legislature by the State Department of Education.
RETENTION	See Comments
COMMENTS	Retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0056-652
TITLE	Computerized Runs - CASK
DESCRIPTION	Monthly or daily printouts of financial information in the state's central accounting system data banks related to the State Department of Education.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0057-652
TITLE	Contracts
DESCRIPTION	Contracts related to the purchase of goods and services by the State Department of Education, or to provision of services to other agencies.
RETENTION	See Comments
COMMENTS	Retain 10 years after termination, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0078-652
TITLE	Expense Vouchers
DESCRIPTION	Copies of certifications regarding financial claims against the State Department of Education for goods and services provided to the Department.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0097-652
TITLE	Invoices - Vendors
DESCRIPTION	Financial claims submitted to the State Department of Education by vendors of goods and services provided to the Department.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0102-652
TITLE	Ledgers - General
DESCRIPTION	Record of receipts and disbursements by the State Department of Education.
RETENTION	See Comments
COMMENTS	Retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0104-652
TITLE	Letter of Credit Records
DESCRIPTION	Record of grant awards and receipts from the federal government.
RETENTION	See Comments
COMMENTS	Retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0110-652
TITLE	Motor Pool Billings
DESCRIPTION	Financial claims submitted to the State Department of Education by the State Department of Administration for use of Central Motor Pool vehicles by staff members of the State Department of Education.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0116-652
TITLE	Payroll Records
DESCRIPTION	Documents related to compensation paid to employees of the State Department of Education.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0117-652
TITLE	Payroll Warrant Registers
DESCRIPTION	Printout lists received from the Division of Accounts and Reports of all warrant checks issued in disbursing funds of the State Department of Education.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0124-652
TITLE	Purchase Authorizations
DESCRIPTION	Authorizations for expenditures of State Department of Education funds for goods or services requested by the Department's staff.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0169-652
TITLE	Vocational Education and JTPA Recipient Expenditure Reports
DESCRIPTION	Reports received by State Dept. of Ed. concerning expenditures of federal vocational education & Job Training Partnership Act funds distributed to local ed. agencies by State Department of Education.
RETENTION	See Comments
COMMENTS	Retain 5 fiscal years and until audited, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0182-652
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of certifications regarding money received by the State Department of Education and remitted to the State Treasurer.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070