Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-102 (Kansas State Department of Education. Financial Services & Quality Control)
Subagency: Data Processing Section

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Data Processing Section

SERIES ID	0029-652
TITLE	Annual Statistical Reports
DESCRIPTION	Includes data contained in the reports submitted to the State Dept. of Education. at the end of the school year by all school districts for use in preparing federal reports and transportation allocations.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0043-652
TITLE	Block Grant Data
DESCRIPTION	Record of payments of federal block grant funds made to local education agencies, and data used in calculating the payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0046-652
TITLE	Certified Personnel Reports - Turn Around Document
DESCRIPTION	Lists of teachers working in each school prepared by the State Dept. of Education for accreditation purposes, sent to schools, and returned by them with updated information.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0049-652
TITLE	Chapter I Payments
DESCRIPTION	Record of payments of federal funds made to local education agencies for remedial reading and math instruction, and data used in calculating the payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0050-652
TITLE	Child Care Food Program Data
DESCRIPTION	Includes site master for sites where food programs are active and sponsor master for food programs.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0069-652
TITLE	Data for CPA Reports
DESCRIPTION	Generated from Division of Accounts and Reports and provided to certified public accountants who audit local education agencies.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0094-652
TITLE	Indirect Cost Data
DESCRIPTION	Information pulled from other files which is used in calculating each school district's indirect overhead cost rate for federal aid.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0109-652
TITLE	Minimum Competency Examination Results
DESCRIPTION	Copies of tapes prepared at K.U. listing scores of individuals on reading and math competency examinations taken by all pupils in grades 2, 4, 6, 8, & 11.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0120-652
TITLE	Principals' Building Reports
DESCRIPTION	Includes most data contained in the reports submitted to the State Department of Education in December by all school principals.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0123-652
TITLE	Property Valuation Data
DESCRIPTION	Information received from the Property Valuation Div. in the Dept. of Revenue for use in preparing reports on the effects of revaluation of property and includes one series detailed by county.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0138-652
TITLE	School Food Service Data
DESCRIPTION	Includes accounts of payments actually earned, accounts of preliminary payments, and status file for categories each recipient is scheduled to receive.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0139-652
TITLE	School Food Service Payments
DESCRIPTION	Record of payments of federal and state funds made to local education agencies for school food service and data used in calculating payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0141-652
TITLE	Special Education Payments
DESCRIPTION	Record of payments of state and federal funds made to local education agencies for special education, and data used in calculating the payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0144-652
TITLE	State Aid Payments
DESCRIPTION	Record of payments of state funds made to local education agencies for equalization aid, and data used in calculating the payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0155-652
TITLE	Superintendents' Organization Reports
DESCRIPTION	Includes most of the data contained in the general information reports submitted at the beginning of the school year by all school district superintendents in order to meet legal requirements.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0157-652
TITLE	Teacher Certification Database
DESCRIPTION	Information regarding the certification of all individuals who have been or are certified to teach in Kansas.
RETENTION	See Comments
COMMENTS	Retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0166-652
TITLE	Unified School District Budgets
DESCRIPTION	Copies of annual budgets submitted for review by the State Dept. of Education and for use in compiling educational data.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0173-652
TITLE	Vocational Education Payments
DESCRIPTION	Record of payments of federal and state funds made to local education agencies for vocational education, and data used in calculating the payment amounts.
RETENTION	010 cldr yrs
COMMENTS	Retain on computer tape 10 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069

SERIES ID	0176-652
TITLE	Vocational Education Student Data
DESCRIPTION	Aggregate data regarding vocational education students based on four reports received from schools.
RETENTION	005 cldr yrs
COMMENTS	Retain on computer tape 5 years, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-01-29
K.A.R. NUMBER	53-2-069