Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-102 (Kansas State Department of Education. Financial Services & Quality Control)
Subagency: LEA Finance Section

Page 1 of 1 showing 26 records of 26 total, starting on record 1

Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
LEA Finance Section

SERIES ID	0023-652
TITLE	Accounts Payable Records
DESCRIPTION	Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0028-652
TITLE	Annual Reports - Food Service Schedule A
DESCRIPTION	Annual reports of food service program participation by each school used to provide a database for the computer.
RETENTION	See Comments
COMMENTS	Retain for current school year plus 5 additional years, pursuant to federal requirements and K.S.A. 72-5121.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0038-652
TITLE	Assessed Valuation Annual Reports by County Clerks
DESCRIPTION	Annual reports of assessed valuation of school districts submitted to State Dept. of Education by county clerks for computation of state aid to such districts.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0048-652
TITLE	Ch. I -Bilingual, VI-B, Adult Basic Ed. & Transition Funds for Refugee Children
DESCRIPTION	Vouchers, printouts, and other documents containing backup information for payments to local education agencies involving various small federal programs.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-089

SERIES ID	0053-652
TITLE	Community College Reimbursement Claims, Audit Letters, and Backup Information
DESCRIPTION	Request for state aid based on credit hours submitted three times per year by community colleges, with related audit documents.
RETENTION	005 cldr yrs
COMMENTS	Audit Letters and Backup Information were not included in the record series when the schedule originally was approved 7/31/86.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0068-652
TITLE	County Foundation Files
DESCRIPTION	Reports of the number of students in each county and other documents related to computation of county foundation payments by the KSDE.
RETENTION	See Comments
COMMENTS	Obsolete record series - destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0071-652
TITLE	Elementary Computation Sheets
DESCRIPTION	Documents containing payment data, enrollment information, number of teachers, etc. related to distribution of state funds to elementary schools by the KSDE.
RETENTION	See Comments
COMMENTS	Obsolete record series - destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0072-652
TITLE	Emergency Fund Payment Information and State Safety Fund Ledgers
DESCRIPTION	Documents showing the enrollment of each school and the amounts of payments distributed by the KSDE under each fund.
RETENTION	See Comments
COMMENTS	Obsolete record series - destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0083-652
TITLE	Food Service Claims
DESCRIPTION	Computer printouts generated monthly by the KSDE listing claims submitted by local education agencies for the food service program.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0084-652
TITLE	Food Service Documentation for Severe-Need Breakfast Forms
DESCRIPTION	Monthly reports of school participation in the severe-need breakfast program submitted by each school district.
RETENTION	See Comments
COMMENTS	Retain for current school year plus 5 additional years pursuant to federal requirements and K.S.A. 72-5121.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0086-652
TITLE	Food Service Reimbursement Claims and Claim Adjustment Forms
DESCRIPTION	Monthly claims for reimbursement for school lunch expenses submitted to the KSBE by school districts, private schools, and child care centers.
RETENTION	See Comments
COMMENTS	Retain for current school year plus 5 additional years pursuant to federal requirements and K.S.A. 72-5121.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0092-652
TITLE	High School Finance Forms
DESCRIPTION	Documents containing payment data, enrollment information, number of teachers, etc. related to distribution of state funds to high schools by the KSDE.
RETENTION	See Comments
COMMENTS	Obsolete record series; destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0093-652
TITLE	Impact Aid Materials (PL 874)
DESCRIPTION	Documents related to distribution of federal aid to school districts impacted by federal facilities pursuant to Public Law 81-874.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0113-652
TITLE	Nutrition Education Training Program Claims and Vouchers
DESCRIPTION	Claims and vouchers for payments received by the KSDE from school districts for costs of nutrition education training programs.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0130-652
TITLE	School District Application for Authority to Issue Bonds
DESCRIPTION	Copies of forms used by USDs in applying for authority from the State Board of Education to issue general obligation bonds without election or in excess of 14% of assessed valuation.
RETENTION	005 cldr yrs
COMMENTS	Form no. 6-210-100, only 4 or 5 received per year.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0133-652
TITLE	School District Applications for Reimbursement for Driver Education Programs
DESCRIPTION	Requests for state aid for driver education submitted annually to the KSDE by school districts.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0134-652
TITLE	School District Superintendents' Annual Organization Reports
DESCRIPTION	General information reports submitted to the KSDE at the beginning of each school year by school district superintendents in order to meet legal requirements and provided data for publication.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0136-652
TITLE	School District Transportation Reimbursement Claims for Special Education
DESCRIPTION	Annual reports of expenditures for special education transportation submitted to the KSDE by school districts as claims for reimbursement.
RETENTION	005 cldr yrs
COMMENTS	Form no. 6-230-308.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0137-652
TITLE	School District Transportation Reports and State Aid Requests
DESCRIPTION	Requests for state aid for transportation of pupils submitted to the KSDE annually by school districts, and reports listing students transported.
RETENTION	005 cldr yrs
COMMENTS	Form nos. 6-230-306-1M, 6-230-306-4M, and 6-230-306-9M.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0140-652
TITLE	School Lunch File Balance - Statewide Summary of Meals and Dollars
DESCRIPTION	Computer printout reports generated by the KSDE from claims related to school lunches.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0151-652
TITLE	State School Finance Fund Files
DESCRIPTION	Documents containing data such as enrollment, teachers' names, etc. used in computation of state school finance fund payments distributed by the KSDE.
RETENTION	See Comments
COMMENTS	Obsolete record series - destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-25
K.A.R. NUMBER	53-2-083

SERIES ID	0161-652
TITLE	Total Payments to Schools - Annual Summary Printouts
DESCRIPTION	Computer printout reports generated annually by the KSDE summarizing claims received from schools and payments made to them.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0172-652
TITLE	Vocational Education District Summary and Printouts (AVTS Categorical Aid)
DESCRIPTION	Computer printout reports generated by the KSDE summarizing payments to Area Vocational Technical Schools by program and district.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0179-652
TITLE	Vocational Technical School Annual Budget Forms
DESCRIPTION	Budget documents submitted annually by Area Vocational Technical Schools for approval by the State Department of Education.
RETENTION	005 cldr yrs
COMMENTS	Form nos. 106 & 107.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0180-652
TITLE	Vocational Technical School Post Secondary Aid Claim Forms
DESCRIPTION	Claim forms filed quarterly by Area Vocational Technical Schools for state aid for post-secondary students.
RETENTION	005 cldr yrs
COMMENTS	Form no. 104.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0184-652
TITLE	Washburn University Credit Hour and Out-district Reimbursement Claims
DESCRIPTION	Request for state aid based on credit hours submitted to the KSDE 3 times per year by Washburn University.
RETENTION	005 cldr yrs
COMMENTS	Filed by community college claims.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081